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File #: 0245-2017    Version: 1
Type: Ordinance Status: Passed
File created: 1/26/2017 In control: Public Utilities Committee
On agenda: 3/13/2017 Final action: 3/16/2017
Title: To authorize the Director of Public Utilities to modify and increase the service agreement with Irth Solutions, LLC to supply, integrate and support a Ticket Management System for the Department of Public Utilities; and to authorize the expenditure of $1,939.80 from the Electricity Operating Fund, $12,338.40 from the Water Operating Fund, $13,833.00 from the Sewer System Operating Fund, $3,688.80 from the Stormwater Operating Fund ($31,800.00).
Attachments: 1. Ord 0245-2017 Quote for 2017, 2. Ord 0245-2017 Subcontractor Form, 3. Ord 0245-2017 Mod Addl Info, 4. Ord 0245-2017 Financial Coding

This legislation authorizes the Director of Public Utilities to enter into a planned modification with Irth Solutions, LLC to supply, integrate, and support a Ticket Management System (TMS) for the purpose of receiving and processing utility locate requests as generated by the Ohio Utilities Protection Service (OUPS). The City of Columbus, Department of Public Utilities (DPU) receives approximately 160,000 buried asset utility line locate requests from OUPS annually. Upon receipt of these requests, the DPU marks underground electric, water, and sewer facilities in the proposed excavation area. The TMS provides both a web-based hosted Ticket Management solution as well as a locally installed mobile solution which can operate in a disconnected environment.

The City of Columbus, Department of Public Utilities solicited a Request for Proposals for a Ticket Management System (SA005697). Eight-two (82) vendors (1-MBR, 1-M1A and 80 MAJ) were solicited and two (2) proposals (2 MAJ) were received and opened on January 9, 2015. The selection of Irth Solutions, LLC was in accordance with relevant provisions of Columbus City Code Chapter 329 pertaining to awarding professional service contracts through requests for proposals.

There is a need to enter into a modification of the Ticket Management System to insure the continued safety of citizens and property. The original contract DL022511 was established for a period of one year with five additional one-year renewal options. Renewal of this Agreement is subject to the authorization of Columbus City Council and the certification by the City Auditor of the availability of funds for such purposes. This service agreement will not automatically renew. This proposed modification (No. 2) is to extend the contract to February 28, 2018 and will ADD $31,800.00. All other terms and conditions of the original agreement remain in full force and effect.

SUPPLIER: Irth Solutions, LLC (46-1568259), expires March ...

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