Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Technology to modify and enter into year one of a two year renewal contract with SHI International Corporation, for software licenses support renewal ($12,216.82) and professional services ($12,206.25) associated with the Tripwire Enterprise solution, for a total cost of $24,423.07. The coverage term period for this agreement is from March 15, 2017 through June 20, 2018 (15 months), making this contract the second of a three year term. Subject to mutual agreement, the contract can be renewed for one additional year. The contract term period for this renewal is being modified to allow for a sufficient time period between the passage of the city’s budget and the next renewal due date. The original contract (PO003294) was established under ordinance 2787-2015 passed by City Council December 14, 2015 for the term period March 15, 2016 through March 14, 2017.
The Tripwire Enterprise solution provides the City with the ability to automate best practice security controls required for compliance to the Payment Card Industry Data Security Standard (PCI DSS), IRS Publication 1075, and other data security regulations. These capabilities include: the deployment of industry standard secure configurations on critical Oracle and MS SQL databases, Linux operating systems and Cisco network devices, auditing of device configurations over time to detect and correct insecure configurations, and the integrity monitoring necessary to detect unauthorized changes to the devices. The professional services will be used to assist with the configuration on the new Income Tax server and database.
EMERGENCY:
Emergency designation is requested to immediately facilitate prompt execution of the software licenses and professional services contract renewal before the expiration date.
FISCAL IMPACT:
Under Ordinance (2787-2015) for the 2016 contract term, the department expended $74,584.35 with SHI International Corp. for the Tripwire Enterprise solution. Sufficient funding for the 2017 contract was budgeted in the amount of $24,423.07 and is available within the Department of Technology, Information Services Division, Information Services Operating Fund. The aggregate total of the contract including this ordinance is $99,007.42
CONTRACT COMPLIANCE:
Vendor Name: SHI International Corp. C.C #: 22 - 3009648 Expiration Date: 09/01/2017
Title
To authorize the Director of the Department of Technology to modify and enter into the first year of a two year renewal contract with SHI International Corporation, for software licenses, support, and professional services associated with the Tripwire Enterprise solution; and to authorize the expenditure of $24,423.07 from the Department of Technology, Information Services Division, Information Services Operating Fund; and to declare an emergency. ($24,423.07)
Body
WHEREAS, it is necessary to authorize the Director of the Department of Technology to modify and enter into an annual agreement for software maintenance, support, and professional services with SHI International Corporation for the Tripwire Enterprise solution; and
WHEREAS, the original contract (PO003294) was authorized by ordinance 2787-2015 on December 14, 2015, procuring these services in accordance with relevant sections of Chapter 329 of the Columbus City Codes pursuant to Solicitation Number SA006058 that included the option to renew for two (2) additional one (1) year terms; and
WHEREAS, this ordinance will authorize the first of the two allowable renewals for maintenance, support, and professional services on the Tripwire Enterprise solution, at a cost of ($24,423.07) with a coverage term period from March 15, 2017 through June 20, 2018 (15 months); and
WHEREAS, the contract term period for this renewal is being modified to allow for a sufficient time period between the passage of the city’s budget and the next renewal due date, and subject to mutual agreement, the contract can be renewed for one additional year; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary to authorize the Director of Technology to modify and enter into the first year of a two year renewal contract with SHI International Corporation, for software licenses, support, and professional services associated with the Tripwire Enterprise solution thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE CITY COUNCIL OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology be and is hereby authorized to modify and enter into a contract with SHI International Corporation for software licenses, support, and professional services on the Tripwire Enterprise solution, at a cost of $24,423.07. The coverage term period for this agreement is from March 15, 2017 through June 20, 2018 (15 months). Subject to mutual agreement, the contract can be renewed for one additional year.
SECTION 2: That the expenditure of $24,423.07 or so much thereof as may be necessary is hereby authorized to be expended from: (see attachment 0246-2017 EXP)
Dept.: 47| Div.: 47-02|Obj Class: 03 |Main Account: 63946|Fund: 5100|Sub-fund: 510001|Program:IT005|Section 3: n/a| Section 4:n/a| Section 5: n/a| Amount: $12,216.82|{support renewal}
Dept.: 47| Div.: 47-02|Obj Class: 03 |Main Account: 63050|Fund: 5100|Sub-fund: 510001|Program:IT013| Section 3: n/a| Section 4:n/a |Section 5: n/a| Amount: $12,206.25| {professional services}
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure, and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.