Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with The Righter Co., Inc. for the Hap Cremean Water Plant (HCWP) Miscellaneous Concrete Improvements Project; in an amount up to $311,220.00; for Division of Water Contract Number 2137.
The purpose of this project is to repair or install several sidewalk areas, reconstruct multiple stair locations, including handrails, retaining wall repair, and limited masonry cleaning, and other such work as may be necessary to complete the contract, in accordance with the drawings, technical specifications, and City of Columbus Construction and Material Specifications as set forth in the Invitation For Bid.
Planning Area: “99” since the Hap Cremean Water Plant services multiple Columbus communities.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT:
Deteriorating concrete steps, ramp, entrance and walkways present safety concerns, and require areas to be closed during temporary repairs, thus preventing access to the buildings. The HCWP is an essential and integral component in the Columbus area water supply and treatment infrastructure. Adequate safe supply of water is essential to economic growth and development. This work is being performed at a secure facility and no public outreach was performed as part of this project. Per the City of Columbus Code of Ordinances 329.17 (b), the contractor performing the work has adopted the Green Fleet Policy.
An environmentally preferable bidder was selected as the best, most responsive, and responsible bidder. The selected contractor included paperwork with their proposal to indicate that they have a green fleet policy for reducing vehicle emissions from its motor vehicle fleet of on and off-road vehicles by means of an anti-idling directive for its construction sites, use of ultra-low sulfur diesel, and a schedule for replacing or retrofitting current vehicles with emission reduction technologies. No significant long term environmental impacts will be due to construction of this project.
3.0 CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened four bids on January 25, 2017 from: Rezod LLC - $310,646.70; Righter Co. - $311,220.00; Kokosing Industrial - $343,200.00; and Gutknecht Construction - $390,336.70.
The Righter Co. was the lowest, most responsive, responsible and best bidder after application of the environmental preference. The Division of Water’s project manager has recommended the award go to The Righter Co. based on this preference, and the Administrator of the Division of Water and the Director of Public Utilities has agreed.
3.1 PRE-QUALIFICATION STATUS: The Righter Co., Inc. has met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329. There are no proposed subcontractors on this project.
Righter’s Contract Compliance Number is 31-0889208 (expires 2/18/18, Majority) and their DAX Vendor Account No. is 004433. Additional information regarding all bidders, description of work, contract time frame and detailed amounts can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against The Righter Co., Inc.
4. FISCAL IMPACT: A transfer of funds within the Water Permanent Improvements Fund will be necessary as well as an amendment to the 2016 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to execute a construction contract with The Righter Co., Inc. for the Hap Cremean Water Plant Miscellaneous Concrete Improvements Project; to authorize a transfer and expenditure up to $311,220.00 within the Water Permanent Improvements Fund; for the Division of Water; and to authorize an amendment to the 2016 Capital Improvements Budget. ($311,220.00)
Body
WHEREAS, four bids for the Hap Cremean Water Plant (HCWP) Miscellaneous Concrete Improvements Project were received and publicly opened in the offices of the Director of Public Utilities on January 25, 2017; and
WHEREAS, The Righter Co. was the lowest, most responsive, responsible and best bidder after application of the environmental preference; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to award and execute a contract for the HCWP Miscellaneous Concrete Improvements Project; and
WHEREAS, it is necessary for this Council to authorize a transfer and expenditure of funds within the Water Permanent Improvements Fund, for the Division of Water; and
WHEREAS, it is necessary to authorize an amendment to the 2016 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Water, Department of Public Utilities, to authorize the Director of Public Utilities to enter into a construction contract for the HCWP Miscellaneous Concrete Improvements Project, for the preservation of the public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to award and execute a contract for the Hap Cremean Water Plant (HCWP) Miscellaneous Concrete Improvements Project with The Righter Co., Inc., 2424 Harrison Road, Columbus, Ohio 43204; in an amount up to $311,220.00; in accordance with the terms and conditions of the contract on file in the Office of the Division of Water.
SECTION 2. That said contractor shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Water.
SECTION 3. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2017, the sum of $311,220.00 is appropriated in Fund 6008 - Water Permanent Improvements Fund in Object Class 06, Capital Outlay, per the account codes in the attachment to this ordinance.
SECTION 4. That the transfer of $311,220.00 or so much thereof as may be needed, is hereby authorized between projects within Fund 6008 - Water Permanent Improvements Fund, per the account codes in the attachment to this ordinance.
SECTION 5. That the 2016 Capital Improvements Budget is hereby in Fund 6008 - Water Permanent Improvements Fund, amended as follows:
Project ID | Project Name | Current Authority | Revised Authority | Change
P690370-100000 (carryover) | Upground Reservoir | $0 | $311,220 | +$311,220
(establish authority to match cash needed)
P690370-100000 (carryover) | Upground Reservoir | $311,220 |$0 | -$311,220
P690286-100002 (carryover) | HCWP Misc. Concrete Imp’s | $0 | $311,220 | +$311,220
SECTION 6. That the expenditure of $311,220.00 or so much thereof as may be needed, is hereby authorized in Fund 6008 - Water Permanent Improvements Fund, in Object Class 06, Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 7. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 9. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 10. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 11. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.