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File #: 0272-2017    Version: 1
Type: Ordinance Status: Passed
File created: 1/30/2017 In control: Public Service & Transportation Committee
On agenda: 2/27/2017 Final action:
Title: To amend the 2016 Capital Improvements Budget; to authorize the City Auditor to transfer cash and appropriation within the Street and Highway Improvement Fund; to authorize the Director of Public Service to enter into a contract modification with Accela, Inc. relative the acquisition and reconfiguration of Accela proprietary software; to authorize the expenditure of up to $36,031.30 to pay for this project; and to declare an emergency. ($36,031.30)
Attachments: 1. Accela Mod 2 Legislation Accounting Codes
Explanation

1. BACKGROUND
This legislation authorizes the Director of Public Service to execute a contract modification with Accela, Inc., concerning modifications to the existing electronic workflow system within the Department of Public Service and the acquisition, licensing and maintenance of additional software applications intended to expand and enhance system capabilities.

Ordinance 1463-2014 authorized the Department of Public Service to waive bid and enter into contract with Accela related to the acquisition, configuration and rollout of Accela Automation software, replacing an earlier in-house permitting system.

Ordinance 2474-2016 authorized the Department of Public Service to execute a contract modification with Accela related to the development and implementation of additional configuration changes to the current workflow system and the acquisition, licensing, and maintenance of Accela Land Management and Accela Mobile Office software applications.

This modification provides for the purchase and maintenance of additional software licenses and other anticipated expenses expected to be incurred during the reconfiguration of the current workflow system.

Original contract amount: $458,373.00 (Ord. 1463-2014, EL016104)
Modification No. 1 amount: $123,665.60 (Ord. 2474-2016, PO033808)
Modification No. 2 amount: $ 36,031.30
Contract amount including all modifications: $618,069.90

2. CONTRACT COMPLIANCE
The contract compliance number for Accela, Inc. is 94-2767678.
3. FISCAL IMPACT
Funds in the amount of $36,031.30 are available for this project in the Street and Highway Improvement Fund within the Department of Public Service. An amendment to the 2016 Capital Improvements Budget is necessary to establish sufficient cash and authority in the proper project.

4. EMERGENCY DESIGNATION
Emergency action is requested so as to adhere to the proposed project schedule, which calls for the completion of this project w...

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