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File #: 0276-2017    Version: 1
Type: Ordinance Status: Passed
File created: 1/30/2017 In control: Finance Committee
On agenda: 2/27/2017 Final action:
Title: To authorize the City Treasurer to modify and extend its contract for city wide e-payment services with First Data Government Solutions; to authorize the expenditure of up to $205,000.00 from various funds within the city; and to declare an emergency. ($205,000.00)
Attachments: 1. 0276-2017 First Data.pdf
Explanation

BACKGROUND:
On March 2, 2015 a request for proposal SA005789 for city wide e-payments services was issued by the Columbus City Treasurer's Office. One hundred thirty nine vendors were contacted electronically. Proposals were received from three (3) bidders and subsequently reviewed by the Columbus Depository Commission, which recommended, subject to the approval of City Council, the award of e-payment services on January 25, 2016 to First Data Government Solutions. The contract is for a period of ten (10) years beginning March 2, 2016 through March 1, 2026 subject to annual appropriations and approval of contracts by the Columbus City Council.

The contract with First Data for electronic payment services is expected to be used by most of the city agencies wishing to accept on-line payments. First Data, working with the Department of Technology and each city agency, will create a statement of work agreement based on the e-payment work requirements for each agency’s needs.

The contract for the first year of e-payment services was authorized by Columbus City Council by passage of ordinance 0301-2016 on February 22, 2016. City Council also authorized modifications to the contract with First Data on July 11, 2016 (ordinance 1727-2016) to add the Division of Fire and on November 21, 2016 (ordinance 2822-2016) to add the Department of Public Service.

The City Treasurer now wishes to enter into, modify, and extend its contract for the second year of e-payment services for the period March 2, 2017 through March 1, 2018.

EMERGENCY:
Emergency action is requested in order that the contract may be executed so there is no interruption in credit card payment services available to the customers of the departments of Public Utilities, Health, Public Safety and Building and Zoning Services, Public Service and the Division of Income Tax.

FISCAL IMPACT:
Funds for these are budgeted and available within the various funds' 2017 budget appropriations.

Contract Com...

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