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File #: 0296-2017    Version: 1
Type: Ordinance Status: Passed
File created: 2/1/2017 In control: Finance Committee
On agenda: 2/27/2017 Final action:
Title: To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Powdered Activated Carbon - Taste and Odor with Calgon Carbon Corporation; to authorize the expenditure of $1.00 to establish the contract from the General Fund; and to declare an emergency. ($1.00).
Attachments: 1. Ord 0296-2017 Ordinance Funding Attachment
Explanation
BACKGROUND: This legislation is for the option to establish a Universal Term Contract (UTC) for Powdered Activated Carbon - Taste and Odor. The Division of Water is the sole user. This contract will provide for the purchase of this product used as a taste and odor control agent for potable water at two of the City of Columbus Water Treatment Plants. The term of the proposed option contract would be three years, expiring March 31, 2020, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on December 1, 2016.

The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329.06 relating to competitive bidding (Request for Quotation No. RFQ003596). Thirty three (33) bids were solicited. Four (4) bids were received. Samples are submitted by bidders to be tested and the resulting performance factors are then used to determine the most cost efficient product, as documented in the bid solicitation.

The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:

Calgon Carbon Corporation, MAJ, CC#CC001911 expires 2/1/2019, All Items, $1.00
Total Estimated Annual Expenditure: $600,000, Division of Water, the sole user

The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.

FISCAL IMPACT: Funding to establish this option contract is from the General Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures. This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed. This ordinance is cont...

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