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File #: 0303-2017    Version: 1
Type: Ordinance Status: Passed
File created: 2/2/2017 In control: Public Utilities Committee
On agenda: 2/27/2017 Final action:
Title: To authorize the Director of Public Utilities to enter into an agreement to reimburse Ohio Power Company d/b/a American Electric Power (AEP Ohio) for the cost to transfer the City of Columbus electrical facilities from existing poles to replacement poles under Columbus City Code for sole source procurement; to authorize the expenditure of $20,000.00 from the Electricity Operating Fund; and to declare an emergency. ($20,000.00)
Attachments: 1. ORD 0303-2017 Sole Source Form, 2. ORD 0303-2017 Financial Coding

BACKGROUND: The Department of Public Utilities, Division of Power, and Ohio Power Company d/b/a American Electric Power (AEP Ohio) own and operate electric distribution systems throughout the City of Columbus and through a joint use agreement have attached their facilities to poles owned by the other party. American Electric Power must replace certain poles to comply with the Public Utilities Commission of Ohio (PUCO) requirements. In cases where the City's electrical facilities are attached to the poles that must be replaced, those facilities must be moved from the old poles to the new poles. The Division of Power does not have enough available power crews to accomplish removing the City's facilities from these poles in time to meet the demand. In order to expedite the process, American Electric Power will handle the transfer of the City facilities and will bill the City for the costs incurred. Since AEP Ohio will handle the removal of the City's facilities as well as facilities owned by others at the same time, it has been determined that this would be the fastest and most cost effective method. The costs for these services through 2017 are estimated at $20,000.00. The total number of poles requiring relocation of attachments is not known and there may be a need to present legislation at a later date to increase funding for the project.

American Electric Power (AEP Ohio) is the sole source for this service since they are the owner of the poles in question. Vendor #006032 CC# 31-4271000, expiration 9/16/18.

The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.

Emergency action is requested in order that services may continue without interruption to comply with PUCO requirements and that reimbursement for said service may be made in a timely manner.


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