Explanation
BACKGROUND: This legislation is for the option to establish a Universal Term Contract (UTC) for Soda Ash. The Division of Water is the sole user. This contract will provide for the purchase of this product used as a softening agent for potable water at the City of Columbus Water Treatment Plants. The term of the proposed option contract would be three years, expiring March 31, 2020, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on January 26, 2017.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329.06 relating to competitive bidding (Request for Quotation No. RFQ004185). Twenty seven (27) bids were solicited. Three (3) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
Bonded Chemicals, Inc., MAJ, CC#CC009693 expires 1/24/2019, All Items, $1.00
Total Estimated Annual Expenditure: $2.3 million, Division of Water, the sole user
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: Funding to establish this option contract is from the General Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures. This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed. This ordinance is contingent on the passage of the 2017 operating budget, which is Ordinance 2863-2016.
Title
To authorize the Finance and Management Director to enter into a Universl Term Contract for the option to purchase Soda Ash with Bonded Chemica...
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