Explanation
BACKGROUND: This legislation is for the option to establish a Universal Term Contract (UTC) for Potassium Permanganate. The Division of Water is the sole user. This contract will provide for the purchase of this product used as an oxidizing agent at the City of Columbus Water Treatment Plants. The term of the proposed option contract would be three years, expiring March 31, 2020, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on January 26, 2017.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Chapter 329 relating to competitive bidding (Request for Quotation No. RFQ004172). Twenty eight (28) bids were solicited. Two (2) bids were received. Due to on-site storage limitations the Division of Water requires a delivery time of not more than 3 days for bulk delivery. The apparent low bidder offered a 15 day delivery for bulk, which was deemed non-responsive. The next low bidder meets the 3 day requirement.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
Chemrite, Inc., MAJ, CC# CC25727-111218 expires 4/23/2017, All Items, $1.00
Total Estimated Annual Expenditure: $170,000, Division of Water, the sole user
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: Funding to establish this option contract is from the General Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures. This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed. ...
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