Explanation
BACKGROUND: To authorize and direct the Director of Public Safety to enter into contract with LexisNexis Risk Solutions FL Inc for the purpose of continuing instant computer access to the investigative database (Accurint), allowing the most efficient investigative record searches for administrative, investigative and enforcement sworn personnel users.
The original contract, EL0013364, took effect March 1, 2012, and included the option to renew for four additional, one-year terms. The original contract expired 2/28/2013. The contract was renewed in 2013, 2014, 2015, and again in 2016.
It is in the City's best interest for the Division of Police to enter into a new contract with LexisNexis Risk Solutions FL Inc. with the option for three (3) renewals based on the fee schedule in the contract to continue these vital existing services.
Bid Information: Lexis Nexis Risk Solutions FL, Inc. is the sole source provider of Accurint Virtual Crime Center in North America. Therefore, this contract is being awarded pursuant to the sole source provisions of Chapter 329 of City Code. Lexis Nexis is the only vendor who manufacturers and distributes Accurint.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Contract Compliance No: CC007871, LexisNexis Risk Solutions FL Inc, expires 03/28/2018
Emergency Designation: Emergency legislation is requested so that the Division of Police may immediately enter into contract to continue these vital and important services without interruption. The current contract expires on 2/28/2017.
FISCAL IMPACT: This ordinance authorizes an expenditure of $92,500.00 from the Law Enforcement Contraband Seizure Fund with LexisNexis Risk Solutions FL Inc for the Division of Police. The Division of Police encumbered or spent $81,120.00 in 2016, $78,768.00 in 2015, $76,476.00 in 2014, and $74,244.00 in 2013 for these services.
Title
To authorize and direct the Director of Public Safety to enter into contract with LexisNexis Risk Solutions FL, Inc. in accordance with the provisions of sole source procurement in City Code Chapter 329; to authorize the expenditure of $92,500.00 from the Law Enforcement Contraband Seizure Fund; and to declare an emergency ($92,500.00)
Body
WHEREAS, the Director of Public Safety wishes to enter into contract for computer database access for investigative record searches with LexisNexis Risk Solutions FL, Inc.; and
WHEREAS, this database search availability is crucial to Division investigative personnel; and
WHEREAS, it is in the best interest of the City enter said agreement in accordance with provisions of Chapter 329, Sole Source, of the Columbus City Code; and
WHEREAS, the expenditure of $92,500.00 will be funded with Law Enforcement Contraband Seizure Funds contingent upon the passage of Ordinance Number 0170-2017; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to enter into contract for computer database access to prevent an interruption in service, thereby preserving the public peace, property, health, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Safety be, and is hereby, authorized and directed to enter into contract with LexisNexis Risk Solutions FL, Inc. for computer database access for investigative record searches for the Division of Police.
SECTION 2. That the expenditure of $92,500.00, or so much thereof as may be needed, is hereby authorized as follows in Fund 2219 Law Enforcement Contraband Seizure Fund in object class 03 Maintenance of Software per the accounting codes in the attachment to this ordinance.
SECTION 3. That said contract shall be awarded in accordance with the sole source provisions of City Code Chapter 329 of the Columbus City Code.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.