Explanation
BACKGROUND: This legislation will authorize the Director of Development to extend and amend contracts for the maintenance of properties held by the Land Reutilization Program and to authorize the expenditure of $550,000. Services include trash and debris removal from structures, cleaning and abatement of vacant lots, boarding structures, graffiti removal, tree services, and similar work. The companies responded to a Request for Proposal (RFP), SA-006151 in 2016 and were selected by an evaluation committee as the companies with the best proposals based on prior experience, resources and qualifications. The bids allow the establishment of one year contracts with an option to extend an additional year. Additionally the contracts will be modified to allow the Program to experiment with different alternative materials to board windows, such as polycarbonate. The initial contracts were established in 2016 under ordinances 0603-2016 with the following contractors:
CleanTurn International LLC
Truckco LLC
Yah's Construction LLC
Lawn Appeal
Consolidated Services & Management
Mowtivation Lawn Service LLC
Shining Company
IBAR Home Maintenance
Byrd Management Service Co., LLC
FISCAL IMPACT: This ordinance authorizes an expenditure of $550,000.00 in the Development Taxable Bonds Fund.
EMERGENCY JUSTIFICATION: Emergency action is requested in order to continue to provide vital program services without interruption.
Title
To authorize the Director of the Department of Development to modify and extend contracts for various property services on Land Reutilization Properties; to authorize the expenditure of up to $550,000.00; and to declare an emergency. ($550,000.00)
Body
WHEREAS, this ordinance authorizes the Director of the Department of Development to modify and extend contracts with various contractors to continue property maintenance services for the Land Reutilization Program; and
WHEREAS, Ordinance Number 0603-2016 authorized the original contracts which were initiated based on responses received from Request for Proposal (RFP), SA 006151, for various property services; and
WHEREAS, Ordinance Number 2235-2016 authorized increasing funds for the contracts as additional properties were acquired by the Program; and
WHEREAS, the Department of Development desires to exercise a one year contract extension as contained in the initial contracts; and
WHEREAS, the Department of Development requests to add additional funds to continue the services until April 2018; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Development in that it is immediately necessary to modify the contracts with various contractors to continue property maintenance services on parcels held in the Land Reutilization Program, all for the preservation of the public health, peace, property, safety and welfare; and NOW THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Development is hereby authorized to modify and extend the contracts authorized by Council Ordinance 0603-2016 for boarding of structures, trash and debris clearing, and similar activities, for the following contractors:
CleanTurn International LLC
Truckco LLC
Yah's Construction LLC
Lawn Appeal
Consolidated Services & Management
Mowtivation Lawn Service LLC
Shining Company
IBAR Home Maintenance
Byrd Management Service Co., LLC
SECTION 2. That for the purpose stated in Section 1, the expenditure of $550,000 or so much thereof as may be needed, is hereby authorized in Fund 7739 Development Taxable Bonds in Object Class 06 Capital Outlay per the accounting codes in the attachment to this ordinance. The final amounts allocated to each contract will be determined by the Director of the Department of Development based on the number of properties acquired by the program and the maintenance services needed.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for any contract or contract modification associated with this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and monies are no longer required for said project.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after passage and approval by the Mayor or ten days after its passage if the Mayor neither approves nor vetoes the same.