Explanation
BACKGROUND: Columbus Public Health is in need of maintenance services for its: (a) CCTV and Call for Assistance Units, (b) to maintain interface between CCTV System, Call for Assistance System, and Matrix System, Card Access Equipment, (c) to maintain and service all electric locking devices and panic buttons associated with the Matrix Systems, Card Access Equipment at the 240 Parsons Avenue facility. This ordinance authorizes the Board of Health to enter into a competitively bid contract with KNS Services, Inc. for $28,500.00 for video monitoring equipment maintenance for the period of June 1, 2017 through May 31, 2018.
Solicitation #SA005911 for CCTV Maintenance & PM services was posted June 15 through June 19, 2015. All vendors registered with the City of Columbus under commodity code 93984 were solicited for bids. KNS Services, Inc., was awarded the contract with a bid of $2,375 per month, or $28,500 per year. This is the third year of the five year bid contract. The contract compliance number for KNS Services, Inc. is 311460220 and is effective through February 18, 2018.
FISCAL IMPACT: The monies for this contract are budgeted within the Health Special Revenue Fund, Fund No. 2250.
Title
To authorize the Board of Health to enter into contract with KNS Services, Inc., for video monitoring equipment maintenance services; and to authorize a total expenditure of $28,500.00 from the Health Special Revenue Fund. ($28,500.00)
Body
WHEREAS, Columbus Public Health is in need of closed circuit TV and video monitoring equipment maintenance services at the Health Department facility located at 240 Parsons Avenue; and
WHEREAS, Bid #SA005911 for CCTV Maintenance and preventive maintenance services was posted June 15 through June 19, 2015, and all vendors registered with the City of Columbus under commodity code 93984 were solicited for bids; and
WHEREAS, it has become necessary in the usual daily operation of the Board of Health to authorize a contract with KNS Services, Inc. for $28,500.00 through May 31, 2018, for these needed services, for the public health, safety and welfare; Now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Board of Health is hereby authorized to enter into a contract with KNS Services, Inc., for video monitoring equipment maintenance services for the period June 1, 2017, through May 31, 2018.
SECTION 2. That, to pay the costs of said contract, the expenditure of $28,500.00 is hereby authorized from the Health Special Revenue Fund, Fund No. 2250, Department of Health, Division No. 5001, in object class 03 - Services, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes necessary to ensure that this contract is properly accounted for and recorded accurately on the City's financial records.
SECTION 5. That this ordinance shall take effect and be in force from the earliest period allowed by law.