Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Farber Corporation for the chiller system replacement at The Jerry Hammond Center, located at 1111 East Broad Street.
The project is to replace the chillers, cooling towers, pumps, and associated cooling equipment at 1111 E. Broad Street. The current chillers are 48 and 28 years old respectively. The American Society of Heating, Refrigerating, and Air-Condition Engineers list the useful life of these chiller systems at approximately 23 years. With both systems past their useful life it has become necessary to replace both units. The new chilling system will be approximately 50 percent (50%) more efficient than the existing system which should also reduce energy consumption. This upgrade will also include renovating a small portion of the roof that is original to the building and is in need of repair.
Formal bids were solicited and four bids were received on February 7, 2017 as follows (0 FBE, 0 MBE):
Farber Corporation $1,496,400
Julian Speer Company $1,575,150
Kirk Williams Company, Inc. $1,577,000
General Temperature Control $1,602,000
The Office of Construction Management recommends the bid award be made to the most responsive and responsible bidder, Farber Corporation.
Emergency action is requested to ensure the needed HVAC renovations can be completed as quickly as possible but especially before the summer months.
Farber Corporation Contract Compliance No. 31-0746886
Fiscal Impact: This ordinance authorizes an expenditure of $1,496,400 from the Construction Management Capital Improvement Fund with Farber Corporation for the chiller system replacement at The Jerry Hammond Center, 1111 East Broad Street. The Office of Construction Management budgeted $1,800,000 within their capital fund for this project.
Title
To amend the 2016 Capital Improvement Budget; to authorize a transfer of funds between projects within the Construction Management Capital Improvement Fund; to authorize the Director of Finance and Management to enter into a contract on behalf of the Office of Construction Management with Farber Corporation for the Chiller System Replacement at The Jerry Hammond Center; to authorize the expenditure of $1,496,400.00 from the Construction Management Capital Improvement Fund; and to declare an emergency. ($1,496,400.00)
Body
WHEREAS, it is necessary to amend the 2016 Capital Improvement Budget and to authorize the transfer of funds between projects within the Construction Management Capital Improvement Fund; and
WHEREAS, the Office of Construction Management solicited formal/competitive bids for the chiller system replacement at The Jerry Hammond Center, 1111 East Broad Street; and
WHEREAS, Farber Corporation was deemed the lowest, most responsive, and responsible bidder; and
WHEREAS, it is necessary to authorize the expenditure of $1,496,400 from the Construction Management Capital Improvement Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Director to enter into a contract with Farber Corporation for the chiller system replacement at The Jerry Hammond Center, 1111 East Broad Street, to ensure the needed HVAC renovations can be completed as quickly as possible before the summer months, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2016 Capital Improvement Budget be amended in Fund 7733 as follows:
Project Name: 1111 East Broad Street Renovations - Elevator Modernization (Councilmanic SIT Supported) | Project ID Number: 570078-100001 | Current Authority: $1,500,000 | Revised Authority: $3,600 | Difference: ($1,496,400)
Project Name: 1111 East Broad Street Renovations (Councilmanic SIT Supported) | Project ID Number: 570078-100000 | Current Authority: $0 | Revised Authority: $1,496,400 | Difference: $1,496,400
SECTION 2. That the transfer of $1,496,400, or so much thereof as may be needed, is hereby authorized within Fund 7733, Construction Management Capital Improvement Fund per the accounting codes in the attachment to this ordinance.
SECTION 3. That the Finance and Management Director is hereby authorized to enter into a contract, on behalf of the Office of Construction Management, with Farber Corporation for the chiller system replacement at The Jerry Hammond Center, 1111 East Broad Street.
SECTION 4. That the expenditure of $1,496,400, or so much thereof as may be necessary in regard to the action authorized in SECTION 3, is hereby authorized in the Construction Management Capital Improvement Fund, Object Class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be enforced from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.