Explanation
BACKGROUND: This legislation will authorize the Director of Development to extend and modify various contracts for lawn care service on City owned property held in the Land Bank. The companies responded to a Request for Proposal (RFP), SA-006150 in 2016 and were selected by an evaluation committee as the companies with the best proposals based on prior experience, resources and qualifications. The bids allow the establishment of one year contracts with an option to extend an additional year. The contracts were established in 2016 under ordinances, 0588-2016, and 1711-2016 for grass cutting, and similar activities with the following contractors:
Mowtivation Lawn Services LLC
Yah's Construction LLC
Ibar Home Maintenance
Truckco LLC
Shining Company
Lawn Appeal
Consolidated Services and Management
DDJ's Lawncare Service LLC
WAQ Inc. dba Southwest Lawn
This legislation will authorize the addition of up to $450,000 to these existing contracts to allow property maintenance services to continue until April 2018. The final amounts for each contract will be determined by the Director of Development based on the number of properties acquired by the program and the maintenance services needed.
FISCAL IMPACT: Funds for these contract extensions are allocated from the Land Management Fund ($450,000).
EMERGENCY JUSTIFICATION: Emergency action is requested in order to continue to provide vital program services without interruption.
Title
This legislation will authorize the Director of the Department of Development to modify and extend various contracts with nine contractors to provide lawn care services, on City owned property held in the Land Bank; to authorize the appropriation and expenditure of $450,000.00 from the Land Management Fund (LMF); and to declare an emergency. ($450,000.00)
Body
WHEREAS, this ordinance authorizes the Director of the Department of Development to amend contracts with various contractors to continue lawn care services for the Land Redevelopment Office; and
WHEREAS, contracts were established by ordinances 0588-2016 and 1711-2016 for the total amount of $322,000 to provide lawn mowing; and
WHEREAS, this legislation will authorize additional funds for the contracts that are in effect until April 30, 2017 and to add additional funds to extend the services until April 2018; and
WHEREAS, these companies were the winning bidders in SA-006150; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Development in that it is immediately necessary to authorize the Director to enter into contract with various contractors to continue property maintenance services on parcels held in the Land Reutilization uninterrupted, all for the preservation of the public health, peace, property, safety and welfare; and NOW THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Development is hereby authorized to modify and extend contracts authorized by Council Ordinances 0588-2016 and 1711-2016 for grass cutting and similar activities for the following contractors:
Mowtivation Lawn Services LLC
Yah's Construction LLC
Ibar Home Maintenance
Truckco LLC
Shining Company
Lawn Appeal
Consolidated Services and Management
DDJ's Lawncare Service LLC
WAQ Inc. dba Southwest Lawn
SECTION 2. That for the purpose stated in Section 1, the appropriation and expenditure of $450,000 or so much thereof as may be needed, is hereby authorized in the Land Management Fund, Fund 2206 in Object Class 03 Contractual Services per the accounting codes in the attachment to this ordinance.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for any contract or contract modification associated with this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after passage and approval by the Mayor or ten days after its passage if the Mayor neither approves nor vetoes the same.