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File #: 0177-2017    Version: 1
Type: Ordinance Status: Passed
File created: 1/19/2017 In control: Public Service & Transportation Committee
On agenda: 3/13/2017 Final action: 3/16/2017
Title: To authorize the transfer and appropriation of $178,367.00, or so much thereof as may be needed, between Fund 4450 Hayden Run South TIF and Fund 7767 Hayden Run South TIF Capital Fund; to authorize the Director of the Department of Public Service to enter into a construction agreement with CSX Transportation, Inc. in connection with the Hayden Run Boulevard-Phase 2 roadway extension project; to authorize the expenditure of up to $178,367.00 within the Hayden Run South TIF Capital Fund; and to declare an emergency. ($178,367.00)
Attachments: 1. 0177-2017 CSXT Construction Agreement Account Codes REV.pdf

Explanation

1.  BACKGROUND

This legislation authorizes the Director of Public Service to enter into a construction agreement with CSX Transportation, Inc. (“CSXT”) in association with the Hayden Run Boulevard-Phase 2 roadway extension project.

 

The City of Columbus, Department of Public Service, is engaged in the Hayden Run Boulevard, Phase 2 Roadway Improvements Project, C.I.P. No. 771009-100000. The project objectives are to extend Hayden Run Boulevard from its current eastern terminus, eastward to Avery Road and widen Avery Road north and south of the extension of Hayden Run Boulevard.  The project takes place in the Hayden Run Community Planning Area (CPA 1).

 

Improvements include: Hayden Run Boulevard roadway will cross the CSX railroad line via a grade separated bridge overpass.  A shared use path will be installed on the north side of the roadway and a sidewalk will be installed on the south side.  Street lighting will be installed.  Hayden Run Boulevard will be installed with combined curb and gutter, along with storm sewer inlets and accompanying storm sewer piping.  Raised concrete medians are to be constructed to the east and west of the railroad crossing.  Traffic control (signage and pavement markings) will be installed.  A new traffic signal installation will be installed at the intersection with Avery Road.  Street trees will be provided.

 

Avery Road will be widened from 625 feet south of Hayden Run Boulevard to 590 feet north of Hayden Run Boulevard.  A 2 foot wide full depth paved shoulder and a 4 foot wide turf shoulder will be provided.  The existing ditch lines will be regraded.  Catch basins and storm sewer piping will be installed.  Traffic control (signage and pavement markings) will be installed.  A new traffic signal installation will be installed at the new intersection with Hayden Run Boulevard.

 

It is necessary to transfer and appropriate funds between Fund 4450 Hayden Run South TIF and Fund 7767 Hayden Run South TIF Capital Fund for this expenditure.

 

It is necessary to contract with CSXT for work to be performed on or near the railroad.  CSXT will provide construction engineering and inspection work concerning its property as part of the project.  The railroad will also provide flagmen, watchmen, and other protective services and devices to promote safety and continuity of train operations during the project.  There is also a need for temporary track realignment and final track alignment as part of the project.  The construction agreement will reimburse CSXT the costs associated with these activities.

 

2. CONTRACT COMPLIANCE INFORMATION

The contract compliance number for CSX Transportation, Inc. is 009265, TIN 54-6000720, and is currently not contract compliant.   We have contacted them and they will update their contract compliance information before we execute a contract.

 

3.  FISCAL IMPACT

Funding in the amount of $178,367.00 is available in the Hayden Run South TIF Capital Fund, Fund 4450, for this project expenditure.

 

4.  EMERGENCY DESIGNATION

The Department of Public Service is requesting this Ordinance to be considered an emergency measure in order to allow for immediate execution of this construction agreement, which is necessary to facilitate the construction of these improvements in order to maintain the current project schedule and to meet community commitments.

 

Title

To authorize the transfer and appropriation of $178,367.00, or so much thereof as may be needed, between Fund 4450 Hayden Run South TIF and Fund 7767 Hayden Run South TIF Capital Fund; to authorize the Director of the Department of Public Service to enter into a construction agreement with CSX Transportation, Inc. in connection with the Hayden Run Boulevard-Phase 2 roadway extension project; to authorize the expenditure of up to $178,367.00 within the Hayden Run South TIF Capital Fund; and to declare an emergency.  ($178,367.00)

 

Body

WHEREAS, the City is engaged in the construction of the Hayden Run Boulevard-Phase 2 roadway improvements project; and

 

WHEREAS, as part of the construction of that Project, it is necessary for the City to enter into a construction agreement with CSX Transportation, Inc. (“CSXT”) to pay for costs incurred by CSXT during the completion of necessary improvements to the Hayden Run Boulevard-Phase 2 roadway extension; and

 

WHEREAS, the cost of those improvements is estimated to be $178,367.00, and includes costs for flagging and materials for temporary track realignment and final track alignment in coordination with the construction of the aforementioned project; and

 

WHEREAS, it is necessary to authorize the Auditor's Office to appropriate $178,367.00, or so much thereof as may be needed, in Fund 4450 Hayden Run South TIF Capital Fund; and

 

WHEREAS, it is necessary to transfer of $178,367.00, or so much thereof as may be needed, between Fund 4450 Hayden Run South TIF and Fund 7767 Hayden Run South TIF Capital Fund; and

 

WHEREAS, it is necessary to authorize the Auditor's Office to appropriate $178,367.00, or so much thereof as may be needed, in Fund 7767 Hayden Run South TIF Capital Fund; and

 

WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service to in that it is immediately necessary to authorize the Director to enter into agreement with CSXT in order to maintain the current project schedule and to meet community commitments, thereby immediately preserving the public health, peace, property, safety and welfare; now therefore

 

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

 

SECTION 1. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2017, the sum of $178,367.00 is appropriated in Fund 4450, the Hayden Run South TIF Capital Fund  in Object Class 10 Capital Outlay per the account codes in the attachment to this ordinance.

 

SECTION 2. That the transfer of cash and appropriation of $178,367.00, or so much thereof as may be needed, is hereby authorized between Fund 4450 Hayden Run South TIF and Fund 7767 Hayden Run South TIF Capital Fund per the account codes in the attachment to this ordinance.

 

SECTION 3. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2017, the sum of $178,367.00 is appropriated in Fund 7767, the Hayden Run South TIF Capital Fund  in Object Class 06 Capital Outlay per the account codes in the attachment to this ordinance.

 

SECTION 4.  That the Director of Public Service be and hereby is authorized to enter into agreement with CSX Transportation, Inc. (“CSXT”), 500 Water Street, J-301, Jacksonville, Florida 32202, relative to the Hayden Run Boulevard-Phase 2 project and to pay costs incurred by CSXT during the completion of necessary improvements to the Hayden Run Boulevard-Phase 2 roadway extension.

 

SECTION 5.  That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.

 

SECTION 6.  That the expenditure of $178,367.00 or so much thereof as may be needed is hereby authorized in the Fund 7767 Hayden Run South TIF Capital Fund in object class 06 Capital Outlay per the accounting codes in the attachment to this Ordinance.

 

SECTION 7.  That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.

 

SECTION 8.  That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.

 

SECTION 9.  That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.