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File #: 0247-2017    Version: 1
Type: Ordinance Status: Passed
File created: 1/27/2017 In control: Public Service & Transportation Committee
On agenda: 3/13/2017 Final action: 3/16/2017
Title: To amend the 2016 Capital Improvements Budget; to appropriate funds within the Street and Highway Improvement Non Bond Fund; to authorize the City Auditor to transfer funds within the Streets and Highways Bond Fund, the Streets and Highway Improvement Non Bond Fund, the Water General Obligations Bonds Fund, the Northland and Other Acquisitions Fund, and the Government Build America Bond Fund; to authorize the Director of Public Service to enter into contract with Complete General Construction Company and to provide for the payment of construction, construction administration, and inspection services in connection with the Arterial Street Rehabilitation - Parsons Avenue - Franklin Avenue to Broad Street project; to authorize expenditures up to $6,540,813.07 relative to this project; and to declare an emergency. ($6,540,813.07)
Attachments: 1. 0247-2017 Legislation Template -- TC.pdf

Explanation

1.  BACKGROUND:

This legislation authorizes the Director of Public Service to enter into a contract with Complete General Construction Company for the construction of the Arterial Street Rehabilitation - Parsons Avenue - Franklin Avenue to Broad Street project and to provide payment for construction, construction administration and inspection services. 

 

The Public Service Department is engaged in the Arterial Street Rehabilitation - Parsons Avenue - Franklin Avenue to Broad Street project.  Project work includes sidewalk widening, road reconstruction, bike lanes, lighting and signal upgrades, storm and water improvements, and the undergrounding of both private and public overhead utilities. This project complies with the recommendation of the Pedestrian Thoroughfare Plan, encouraging pedestrian and bicycle travel with the installation of bike lanes, sidewalks, and curbs ramps.

 

The project was let by the Office of Support Services through Bid Express.  One bid was received on November 3, (majority) and tabulated as follows:  

     

Company Name                                        Bid Amount                   City/State            Majority/MBE/FBE    

Complete General Construction Co.                     $5,946,193.70                                          Columbus, OH                                          Majority

 

Award is to be made to Complete General Construction Company as the lowest, responsive, responsible and best bidder for their bid of $5,946,193.70.  The amount of construction administration and inspection services will be $594,619.37.  The total legislated amount is $6,540,813.07, with the Department of Public Service, the Department of Public Utilities, and the Department of Development each appropriating monies to advance the Arterial Street Rehabilitation - Parsons Avenue - Franklin Avenue to Broad Street project.

 

Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Complete General Construction Company.

 

PRE-QUALIFICATION STATUS

Complete General Construction Company and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329. 

 

2.  CONTRACT COMPLIANCE

The contract compliance number for Complete General Construction Company is 31-4366382, Vendor Number 006056, and expires 9/4/17.

 

3.  FISCAL IMPACT:

Funds for this project are available within the Streets and Highways Bond Fund, Fund 7704, in the Streets and Highways Improvement Bond Fund, Fund 7766, in the Northland and Other Acquisitions Funds, Fund 7735, in the Water G.O. Bonds Fund, Fund 6006, and a partial cancellation of unused funds from ACDI000192 is necessary to provide the needed funds.

4.  EMERGENCY DESIGNATION

Emergency action is requested in order to provide requisite funding for this project so as to allow necessary infrastructure improvements to commence as soon as possible, thereby preventing additional delays in the completion thereof and ensuring the safety of the traveling public.

 

Title

To amend the 2016 Capital Improvements Budget; to appropriate funds within the Street and Highway Improvement Non Bond Fund; to authorize the City Auditor to transfer funds within the Streets and Highways Bond Fund, the Streets and Highway Improvement Non Bond Fund,  the Water General Obligations Bonds Fund, the Northland and Other Acquisitions Fund, and the Government Build America Bond Fund;  to authorize the Director of Public Service to enter into contract with Complete General Construction Company and to provide for the payment of construction, construction administration, and inspection services in connection with the Arterial Street Rehabilitation - Parsons Avenue - Franklin Avenue to Broad Street project; to authorize expenditures up to $6,540,813.07 relative to this project; and to declare an emergency. ($6,540,813.07)

 

Body

WHEREAS, the Department of Public Service is engaged in the Arterial Street Rehabilitation - Parsons Avenue - Franklin Avenue to Broad Street project; and 

 

WHEREAS, the work for this project includes: sidewalk widening, road reconstruction, bike lanes, lighting and signal upgrades, storm and water improvements, and the undergrounding of both private and public overhead utilities; and

 

WHEREAS, this ordinance authorizes the City Auditor to execute cancellations of funds in the amount of $824,010.00 from ACDI000192 for the purpose of funding the current year’s work; and

 

WHEREAS, Complete General Construction Company will be awarded the contract for the Arterial Street Rehabilitation - Parsons Avenue - Franklin Avenue to Broad Street project; and

 

WHEREAS, it is necessary to authorize funds for construction, construction administration, and inspection services, the estimated cost of which is $6,540,813.07; and

 

WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to enter into contract with Complete General Construction Company at the earliest possible time to prevent construction delays, thereby preserving the public health, peace, property, safety and welfare; now, therefore

 

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

 

SECTION 1.  That the City Auditor is hereby authorized and directed to execute a partial cancellation of the following document:

 

Document                                          Amount

ACDI000192                                          $824,010.00

 

SECTION 2.  That the City Auditor is hereby authorized and directed to establish a new ACDI document for the balance remaining on ACDI000192 per the account codes used to establish ACDI000192.

 

SECTION 3. That the 2016 Capital Improvements Budget authorized by Ordinance 0960-2016 be amended as follows to establish sufficient authority for this project:

 

Fund / Project / Project Name / Current  / Change /Amended

7704 / 530161 - 100000 / Roadway Improvements (Voted Carryover) / $0.00 / $824,010.00 / $824,010.00 (to match cash per the cancellation in Section 1)

7735 / 590415 - 100000 / Economic and Community Development (Unvoted Carryover) / $153,275.00/ $252,309.00 / $405,584.00 (to match cash)

 

Transfer From

Fund / Project / Project Name / Current / Change /Amended

7704 / P530058-100005 / NCR TBD (Voted 2013 Debt SIT Supported) / $1,232,375.00 / ($1,229,174.00) / $3,201.00

7704 / P530058-100001 / NCR Milo Grogan (Voted Carryover) / $201,431.00 / ($201,430.00) / $1.00

7746 / P530058-100001 / NCR Milo Grogan (Voted Carryover) / $75,739.00 / ($36,037.00) / $39,702.00

7735 / P590415-100000 / Economic and Community Development (Unvoted Carryover) / $405,584.00 / ($201,817.00) / $203,767.00

7766 / P530161-100172 / Roadway Improvements - West Nationwide (Street and Highway Imp Carryover) / $1,262,670.00 / ($1,262,670.00) / $0.00

7704 / 530161 - 100000 / Roadway Improvements (Voted Carryover) / $824,010.00 / ($824,010.00) / $0.00

 

Transfer To

Fund / Project / Project Name / Current / Change /Amended

 

7704 / P530103-100053 / Arterial Street Rehabilitation - Parsons Avenue-Franklin Avenue to Broad Street (Voted Carryover) / $0.00 / $1,025,440.00/ $1,025,440.00

7704 / P530103-100053 / Arterial Street Rehabilitation - Parsons Avenue-Franklin Avenue to Broad Street (Voted 2013 Debt SIT Supported) / $2,445,000.00 / $1,229,174.00 / $3,674,174.00

7746 / P530103-100053 / Arterial Street Rehabilitation - Parsons Avenue-Franklin Avenue to Broad Street (Voted Carryover) / $0.00 / $36,037.00 / $36,037.00

7735 / P530103-100053 / Arterial Street Rehabilitation - Parsons Avenue-Franklin Avenue to Broad Street (Unvoted Carryover) / $0.00 / $201,817.00 / $201,817.00

7766 / P530103-100053 / Arterial Street Rehabilitation - Parsons Avenue-Franklin Avenue to Broad Street (Street and Highway Imp Carryover) / $0.00 / $1,262,670.00 / $1,262,670.00

 

Fund / Project | Project Name | Current | Change | Revised Authority

P690535-100000 (New) | DRWP UV Disinfection | $2,906,994  | -$340,676.00 | $2,566,318

P690236-100000 (New) | Water Main Rehab. | $0.00 | +$340,676.00 | $340,676.00

 

SECTION 4.  That from the unappropriated monies and from all monies estimated to come into said funds from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2017, the sum of $1,262,670.00 is appropriated in Fund 7766 Street and Highway Improvement Non Bond Fund in Object Class 06 Capital Outlay per the account codes in the attachment to this Ordinance.

 

SECTION 5.  That the transfer of $2,254,613.58, or so much thereof as may be needed, is hereby authorized between projects within Fund 7704 Streets and Highways G.O. Bond Fund per the account codes in the attachment to this Ordinance.

 

SECTION 6.  That the transfer of $340,675.50, or so much thereof as may be needed, is hereby authorized between projects within Fund 6006 in the Water G.O. Bonds Fund per the account codes in the attachment to this Ordinance.

 

SECTION 7.  That the transfer of $1,262,670.00, or so much thereof as may be needed, is hereby authorized between projects within Fund 7766 Street and Highway Improvement Non Bond Fund per the account codes in the attachment to this Ordinance.

 

SECTION 8.  That the transfer of $201,817.00, or so much thereof as may be needed, is hereby authorized between projects within Fund 7735 Northland and Other Acquisitions Fund and from Department 44 to Department 59 per the account codes in the attachment to this Ordinance.

 

SECTION 9.  That the transfer of $36,037.00, or so much thereof as may be needed, is hereby authorized between projects within Fund 7746 Government Build America Bond Fund per the account codes in the attachment to this Ordinance.

 

SECTION 10.  That the Director of Public Service be and is hereby authorized to enter into contract with Complete General Construction Company, 1221 E. Fifth Avenue, Columbus, Ohio 43219, for the construction of the Arterial Street Rehabilitation - Parsons Avenue - Franklin Avenue to Broad Street project  in the amount of $5,946,193.70, or so much thereof as may be needed in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to obtain and pay for the necessary inspection costs associated with the project up to a maximum of $594,619.37.

 

SECTION 11.  That the expenditure of $4,699,613.57, or so much thereof as may be needed, is hereby authorized in Fund 7704 Street and Highway GO Bonds Fund in object class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.

 

SECTION 12.  That the expenditure of $1,262,670.00, or so much thereof as may be needed, is hereby authorized in Fund 7766 Street and Highway Improvement Non Bond Fund in object class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.

 

SECTION 13.  That the expenditure of $201,817.00, or so much thereof as may be needed, is hereby authorized in Fund 7735 Northland and Other Acquisitions Fund in object class 06 Capital Outlay per the accounting codes in the attachment to this Ordinance.

 

SECTION 14.  That the expenditure of $340,675.50, or so much thereof as may be needed, is hereby authorized in Fund 6006 Water G.O. Bonds Fund in object class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.

 

SECTION 15.  That the expenditure of $36,037.00, or so much thereof as may be needed, is hereby authorized in Fund 7746 Government Build America Bond Fund in object class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.

 

SECTION 16.  That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.

 

SECTION 17.  That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.

 

SECTION 18.  That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.

 

SECTION 19.  That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.