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File #: 0286-2017    Version: 1
Type: Ordinance Status: Passed
File created: 1/31/2017 In control: Recreation & Parks Committee
On agenda: 3/27/2017 Final action: 3/29/2017
Title: To authorize the Director of Recreation and Parks to modify the contract with H.R. Gray for continuing contractual access to resources necessary to perform professional architectural and engineering services, as well as provide technical expertise for the Department to implement projects; and to authorize the expenditure of $100,000.00 from the Recreation and Parks Voted Bond Fund. ($100,000.00)
Attachments: 1. Architectural Engineering Task Order Modification - DAX

Explanation

 

Background: This ordinance authorizes the Director of the Recreation and Parks Department to modify the contract with H.R. Gray for continuing contractual access to resources that are necessary to perform professional architectural and engineering services, as well as provide technical expertise for the Department to implement projects.     

 

The initial fee for this contract was anticipated to last approximately one year.  However, initial task completed under this contract was larger than anticipated due to the scope of the task.  A modification is necessary to allow for continued, uninterrupted A/E services necessary for completion of Departmental capital projects throughout the year.  

 

The original legislation for this project was for $100,000.00 and this modification will be an increase of $100,000.00 for a new project total of $200,000.00.

 

Previous Ordinance #2247-2016

 

Principal Parties:

H.R. Gray

3770 Ridge Mill Drive, Columbus, OH 43026

Thomas Merritt 614-487-1335

31-1050479

Exp. Date: 8/21/17

 

Benefits to the Public:  This will benefit the City and surrounding community by helping to ensure that various Capital Improvement Projects are done safely and on budget. 

 

Area(s) Affected: City-wide

 

Master Plan Relation:  This project will support the mission of the Recreation and Parks Master Plan by providing the Department with the technical expertise needed to provide design and construction solutions that will work towards addressing various strategies listed in the 2014 Master Plan. 

 

Fiscal Impact: The expenditure of $100,000.00 was legislated for the H. R. Gray Task Order contract by Ordinance 2247-2016. This ordinance will provide funding that will modify the previously authorized amount by $100,000.00. $100,000.00 is budgeted and available in the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of this contract modification. The aggregate total amount authorized, including this modification is $200,000.00.  

 

Title

 

To authorize the Director of Recreation and Parks to modify the contract with H.R. Gray for continuing contractual access to resources necessary to perform professional architectural and engineering services, as well as provide technical expertise for the Department to implement projects; and to authorize the expenditure of $100,000.00 from the Recreation and Parks Voted Bond Fund. ($100,000.00)

 

Body

 

WHEREAS, Ordinance Number 2247-2016 authorized the Director of Recreation and Parks to enter into contract with H.R.Gray for contractual access to resources that are necessary to perform professional architectural and engineering services, as well as provide technical expertise for the Department to implement projects; and

 

WHEREAS, it is necessary to authorize the expenditure of $100,000.00 from the Recreation and Parks Voted Bond Fund 7702; and

 

WHEREAS, it has become necessary in the usual daily operation of the Department of Recreation and Parks to authorize the  Director of Recreation and Parks to modify the contract with H.R. Gray; NOW, THEREFORE

 

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

 

SECTION 1.  That the Director of the Recreation and Parks Department is hereby authorized to modify the contract with H.R. Gray for continuing contractual access to resources that are necessary to perform professional architectural and engineering services as well as provide technical expertise for the Department to implement projects.

 

SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.

 

SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.

 

SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.

 

SECTION 5. For the purpose stated in Section 1, the expenditure of $100,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachment. 

 

SECTION 6.   That this ordinance shall take effect and be in force from and after the earliest period allowed by law.