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File #: 0288-2017    Version: 1
Type: Ordinance Status: Passed
File created: 1/31/2017 In control: Recreation & Parks Committee
On agenda: 3/27/2017 Final action: 3/29/2017
Title: To authorize the Director of the Recreation and Parks Department to enter into contract with Pavement Protectors, Inc., dba M&D Blacktop Sealing, for improvements to Granville Park; and to authorize the expenditure of $200,000.00 from the Recreation and Parks Voted Bond Fund. ($200,000.00)
Attachments: 1. Granville Park Imp 2017 - DAX, 2. M&D Contract Compliance

Explanation

 

Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Pavement Protectors, Inc. dba M&D Blacktop Sealing for improvements to Granville Park.  These improvements will include a loop walk, a new and improved playground, and site furnishings.

 

Granville Park is a small neighborhood park located in northeast Columbus.  Existing improvements are minimal, comprising of an outdated playground and swing set, a park sign, park light, and a picnic table.  Community feedback dictated park improvements to include a loop walk, new and improved playground, and site furnishings.  The community indicated they did not want additional trees, sports courts, or a shelter.

 

The costs for this project will be $163,000.00 with a contingency of $37,000.00 for a total of $200,000.00.

 

Bids were advertised through Vendor Services, in accordance with City Code Section 329, on December 21, 2016 and received by the Recreation and Parks Department on January 19, 2017.  Bids were received from the following companies:

 

Company                                                               Amount                                          

M&D Blacktop (MAJ)                                          $163,000.00

Park Enterprise (MAJ)                                          $182,568.58

Builderscape (MAJ)                                          $247,618.00

Central Ohio Building (MAJ)                     $312,708.00

 

After reviewing the proposals that were submitted, it was determined that M&D Blacktop Sealing was the lowest and most responsive bidder.

 

M&D Blacktop Sealing and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329. 

   

Principal Parties:

M&D Blacktop Sealing

2020 Longwood Avenue, Grove City, OH 43123

Mark Nance 614-875-9989

31-1131599

Exp. Date: update pending

 

Community Input Issues: CRPD staff met with the Forest Park Civic Association on numerous occasions to receive feedback and design improvements to their approval prior to presenting to the Northland Community Council.  Updating Granville Park helps to improve the overall community within which it resides.

 

Area(s) Affected:

Planning Area: 6

 

Master Plan Relation: This project will support the mission of the Recreation and Parks Master Plan by updating five neighborhood parks per year.

 

Fiscal Impact: $200,000.00 is budgeted and available in the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of this contract. 

 

Title

 

To authorize the Director of the Recreation and Parks Department to enter into contract with Pavement Protectors, Inc., dba M&D Blacktop Sealing, for improvements to Granville Park; and to authorize the expenditure of $200,000.00 from the Recreation and Parks Voted Bond Fund.  ($200,000.00)

 

Body

 

WHEREAS, Granville Park is a small neighborhood park located in northeast Columbus.  Existing improvements are minimal, comprising of an outdated playground and swing set, a park sign, park light, and a picnic table.  Community feedback dictated park improvements to include a loop walk, new and improved playground, and site furnishings ; and

 

WHEREAS, it is necessary to authorize the expenditure of $200,000.00 from the Recreation and Parks Voted Bond Fund 7702;

 

WHEREAS, it has become necessary in the usual daily operation of the Recreation and Parks Department to authorize and direct the Director to enter into contract with Pavement Protectors, Inc., dba M&D Blacktop Sealing, for improvements to Granville Park; NOW, THEREFORE:

 

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

 

SECTION 1.  That the Director of the Recreation and Parks Department is hereby authorized to enter into contract with Pavement Protectors, Inc., dba M&D Blacktop Sealing, for improvements to Granville Park.

 

SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.

 

SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.

 

SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.

 

SECTION 5. For the purpose stated in Section 1, the expenditure of $200,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachment. 

 

SECTION 6.  That this ordinance shall take effect and be in force from and after the earliest period allowed by law.