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File #: 0299-2017    Version: 1
Type: Ordinance Status: Passed
File created: 2/1/2017 In control: Public Utilities Committee
On agenda: 3/27/2017 Final action: 3/29/2017
Title: To authorize the Director of Public Utilities to enter into a contract for parts and service with PerkinElmer Health Sciences, Inc. for laboratory equipment for the Division of Sewerage and Drainage in accordance with the relevant provisions of City Code Chapter 329 relating to Sole Source procurement; and to authorize the expenditure of $59,834.50 from the Sewerage System Operating Fund. ($59,834.50)
Attachments: 1. ORD 0299-2017 Financial Coding - Lab Supplies & Services - 2017, 2. ORD 0299-2017 PerkinElmer-Sole Source Form, 3. ORD 0299-2017 PerkinElmer Sole Source Letter, 4. ORD 0299-2017 PerkinElmer - Price Quote #40587990, 5. ORD 0299-2017 PerkinElmer - Price Quote #40590720

Explanation

 

This legislation authorizes the Director of Public Utilities to enter into contract for a one (1) year parts and maintenance agreement for specialized PerkinElmer testing equipment located at the Division of Sewerage and Drainage Surveillance Laboratory with PerkinElmer Health Sciences, Inc.  The agreement will be in effect from April 1, 2017 up to and including March 31, 2018.  The maintenance agreement will include all service, labor and parts for the following testing equipment: S10 Autosampler, Polyscience Recirculator, ELAN9000 and GC/MS Instruments.  In addition to the full year coverage for these items coverage will also be included for a new piece of equipment known as PinAAcle 900T THGA/FL SSN.  The warranty for this item will expire on November 9, 2017 so a quote has been received to cover the warranty period from November 10, 2017 up to and including March 31, 2018 to place it on the same renewal cycle as the rest of the equipment.  PerkinElmer Health Sciences, Inc. is the single manufacturer, maintenance service provider and distributor of the equipment.

 

This ordinance is being submitted in accordance with the relevant provisions of Chapter 329 of City Code relating to Sole Source procurement. 

 

The equipment is vital to the wastewater treatment process.  It is used to test for metals in wastewater at the Jackson Pike and Southerly Wastewater Treatment Plants, and in the Industrial Pre-Treatment Section.

 

SUPPLIER:  PerkinElmer Health Sciences, Inc. (04-3361624), Expires 2/19/18

PerkinElmer Health Sciences, Inc. does not hold MBE/FBE status.

 

The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search

 

FISCAL IMPACT:  $59,834.50 is needed and budgeted for this service.  This ordinance is contingent on the passage of the 2017 Operating Budget, Ordinance #2863-2016.

 

$75,372.80 was spent in 2016

$38,392.00 was spent in 2015

 

 

Title

 

To authorize the Director of Public Utilities to enter into a contract for parts and service with PerkinElmer Health Sciences, Inc. for laboratory equipment for the Division of Sewerage and Drainage in accordance with the relevant provisions of City Code Chapter 329 relating to Sole Source procurement; and to authorize the expenditure of $59,834.50 from the Sewerage System Operating Fund.  ($59,834.50)

 

 

Body

 

WHEREAS, the Division of Sewerage and Drainage, Surveillance Laboratory has wastewater testing equipment, used to analyze metals in the wastewater at Jackson Pike and Southerly Wastewater Treatment Plants and the Industrial Pre-Treatment Lab, that requires to be maintained through periodic maintenance; and

 

WHEREAS, PerkinElmer Health Sciences, Inc. is the manufacturer and distributor of said equipment and has submitted a quotation for the one (1) year agreement for parts and service and is the sole authorized company to service the equipment;and

 

WHEREAS, the contract will be in effect from April 1, 2017 through and including March 31, 2018; and

 

WHEREAS, a new piece of equipment was purchased for which the warranty will expire on November 9, 2017; and

 

WHEREAS, this contract will cover the warranty period from November 10, 2017 up to and including March 31, 2018 to place this item on the same renewal cycle as the rest of the equipment; and

 

WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Sewerage and Drainage, to authorize the Director of Public Utilities to enter into a contract with PerkinElmer Health Sciences, Inc. in accordance with the relevant provisions of Chapter 329 of City Code relating to Sole Source procurement, for the public health, safety and welfare; now, therefore

 

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

 

SECTION 1. That the Director of Public Utilities be and is hereby authorized to enter into a contract for parts and service with PerkinElmer Health Sciences, Inc., 710 Bridgeport Avenue, Shelton, CT 06484-4794, for the necessary supplies and maintenance of PerkinElmer testing equipment for the Division of Sewerage and Drainage, Surveillance Laboratory.

 

SECTION 2. That this contract for parts and service is being established in accordance with the relevant provisions of Chapter 329 of City Code relating to Sole Source procurement.

 

SECTION 3. That the expenditure of $59,834.50 or so much thereof as may be needed, is hereby authorized in Fund 6100 Sewerage System Operating Fund, for $10,000.00 in object class 02 Materials and Supplies and for $49,834.50 in object class 03 Services per the accounting codes in the attachment to this ordinance.

 

SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.

 

SECTION 5. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.