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File #: 0312-2017    Version: 1
Type: Ordinance Status: Passed
File created: 2/2/2017 In control: Recreation & Parks Committee
On agenda: 3/27/2017 Final action: 3/29/2017
Title: To authorize the Director of Recreation and Parks to enter into contract with Pavement Protectors, Inc., dba M&D Blacktop Sealing, for a gravel expansion of the parking lot at the Big Run Athletic Complex; and to authorize the expenditure of $50,000.00 from the Recreation and Parks Voted Bond Fund. ($50,000.00)
Attachments: 1. Big Run Park Parking Expansion - DAX, 2. M&D Contract Compliance

Explanation

 

Background:  This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Pavement Protectors, Inc. dba M&D Blacktop Sealing for a gravel expansion of the parking lot at the Big Run Athletic Complex.

 

With an operational change within Recreation and Parks, the Sports Section now oversees the reservations, programming and tournaments at the Athletic Complexes.  Since this change six months ago, there has been a 26% increase in revenue at the Big Run Athletic Complex.  This increase in use requires additional parking be added to the already existing 58 space parking lot.  The new, proposed lot, adjacent to the existing lot, will provide the ability to park an additional 64 cars to accommodate the anticipated increase in programming of the facility.

 

The costs for this project will be $46,300.00 with a contingency of $3,700.00 for a total of $50,000.00.

 

Bids were requested in accordance with City Code Section 329 and received by the Recreation and Parks Department on January 24, 2017.  Bids were requested from the following companies:

 

Company                                                               Amount                                          

M&D Blacktop (MAJ)                                          $46,300.00

TFR Construction (MAJ)                     No Bid

Ferguson Construction (MAJ)                     No Bid

 

After reviewing the proposals that were submitted, it was determined that M&D Blacktop was the lowest and most responsive bidder.

 

Principal Parties:

M&D Blacktop Sealing

2020 Longwood Avenue, Grove City, OH 43123

Mark Nance 614-875-9989

31-1131599

Exp. Date: 2/1/2019

 

Benefits to the Public:  The sports community has been requesting additional programming options and desperately awaiting the ability for increased time and space.  The expanded parking allows for greater safety by making it possible for users to park in close proximity during large events rather than spilling out to less secure areas of the park away from the complex.  Revenue has increased 26% in the last 6 months since the Sports section has taken over, and this is before the addition of the lot and upcoming tournaments.

 

Area(s) Affected:  Planning Area: 19

 

Master Plan Relation:  This project will support the mission of the Recreation and Parks Master Plan by updating sports related parks to keep them in line with the revenue they bring in and expanding offerings and amenities to appeal to a more diversified audience and user groups.

 

Fiscal Impact: $50,000.00 is budgeted and available in the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of this contract. 

 

Title

 

To authorize the Director of Recreation and Parks to enter into contract with Pavement Protectors, Inc., dba M&D Blacktop Sealing, for a gravel expansion of the parking lot at the Big Run Athletic Complex; and to authorize the expenditure of $50,000.00 from the Recreation and Parks Voted Bond Fund. ($50,000.00)

 

Body

 

WHEREAS,  there has been a 26% increase in revenue at the Big Run Athletic Complex.  This increase in use requires additional parking be added to the already existing 58 space parking lot; and

 

WHEREAS, it is necessary to authorize the expenditure of $50,000.00 from the Recreation and Parks Voted Bond Fund 7702; and

 

WHEREAS, it has become necessary in the usual daily operation of the Recreation and Parks Department to authorize and direct the Director of Recreation and Parks to enter into contract with Pavement Protectors, Inc., dba M&D Blacktop Sealing, for a gravel expansion of the parking lot at the Big Run Athletic Complex; NOW, THEREFORE:

 

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

 

SECTION 1.  That the Director of the Recreation and Parks Department is hereby authorized to enter into contract with Pavement Protectors, Inc., dba M&D Blacktop Sealing, for a gravel expansion of the parking lot at the Big Run Athletic Complex.

 

SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.

 

SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.

 

SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.

 

SECTION 5. For the purpose stated in Section 1, the expenditure of $50,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachment.

 

SECTION 6.  That this ordinance shall take effect and be in force from and after the earliest period allowed by law.