Explanation
Background: This legislation is for the option to establish a Universal Term Contract (UTC) for Folding Tables, Chairs and Carts. The Recreation and Parks Department is the primary user. This contract will provide for the purchase of folding tables, chairs and carts to be used in recreation centers, events and various City agencies.
The term of the proposed option contract is through March 31, 2018, with an option to extend for one (1) additional year, subject to mutual agreement by both parties. The Purchasing Office opened formal bids on January 26, 2017.
The Purchasing Office advertised and solicited competitive bids in accordance with relevant provisions of the City Code (RFQ004196). Fifty-two (52) bids were solicited; two (2) responses were received.
The Purchasing Office is recommending award to the most responsive, responsible, and best bidder as follows:
Mity-Lite, Inc.: CC# 431741196; Expires: 2/10/2019; $1.00
Total Estimated Annual Expenditure: $250,000.00
This company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
Fiscal Impact: Funding to establish this option contract is from the General Fund. City agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into one Universal Term Contract for the option to purchase Folding Tables, Chairs and Carts with Mity-Lite, Inc.; to authorize the expenditure of one dollar ($1.00) and to establish the contract from the General Fund. ($1.00)
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on January 26, 2017 and selected Mity-Lite, Inc. as the most responsive, responsible and best bidder; and
WHEREAS, this ordinance addresses Purchasing objectives of 1) ...
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