Explanation
Background:
This ordinance authorizes the appropriation up to $28,602.29 within the Special Income Tax Fund for the Franklin County Municipal Court, Clerk of Court (“Municipal Court Clerk”) Office for the purchase of software licenses, scanners, printers, monitors, desk top computers and other computer related equipment (“ computer equipment”) for the electronic filing (“e-filing”) system.
The e-filing system incorporates a web based court document filing solution, an electronic document management system with workflow capability and a case management system. The computer equipment is necessary to ensure that all citizens have access to e-filed court documents, and that they also benefit from the efficiencies created by e-filing, regardless to their capability to file electronically.
EMERGENCY DESIGNATION:
Emergency legislation is requested to appropriate up to $28,602.29 within the Special Income Tax Fund for the purchase of computer equipment for continuity of the efficient operation of the Municipal Court Clerk’s Office.
Fiscal Impact:
Funds totaling $28,602.29 are within the Special Income Tax Fund.
Title
To appropriate up to $28,602.29 within the Special Income Tax Fund for the Municipal Court Clerk’s Office for the purchase of computer equipment; and to declare an emergency. ($28,602.29).
Body
WHEREAS, it is necessary to appropriate funds totaling up to $28,602.29 within the Special Income Tax Fund for the purchase of computer equipment for the e-filing system; and
WHEREAS, the computer equipment is necessary to ensure that all citizens have access to e-filed court documents, and that they also benefit from the efficiencies created by e-filing, regardless to their capability to file electronically; and
WHEREAS, an emergency exists in the usual and daily operation of the Franklin County Municipal Court in that it is immediately necessary to appropriate funds within the Special Income Tax Fund for computer equipment for the Municipal Court Clerk’s Office, for the preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the sum of $28,602.29 is hereby appropriated from the unappropriated balance of Fund 4430, the Special Income Tax Fund, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose, to Department 26 the Municipal Court Clerk, Object Class 06 Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 2. That the monies appropriated in section one shall be paid upon order of the Municipal Court Clerk and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.