Explanation
BACKGROUND: This ordinance is for the option to establish a Universal Term Contract (UTC) for Andritz D5LL Centrifuge Parts and Services. The Department of Public Utilities, Division of Sewers and Drainage is the largest user. This equipment is used by the Jackson Pike Wastewater Treatment Plant in the sludge de-watering process. The term of the proposed option contract will be through March 31, 2019 with the option to extend one additional one year period, subject to mutual agreement of both parties. The Purchasing Office opened formal bids on January 26, 2017.
The Purchasing Office advertised and solicited competivie bids in accordance with the competitive bid section of the Columbus City Code (Solicitation RFQ004181). Thirty-eight (38) bids were solicited. One bid was received (MAJ:1). After review, the Purchasing Office recommends the award be made to the lowest and responsible and best bidder, Andritz Separation, Inc. for Items 1-280.
Andritz Separation did not bid on items 281 and 282 for services, therefore these line items are not recommended for award.
The Purchasing Office is recommending award of one contract to the lowest, responsive and best bidder:
Andritz Separation, Inc., CC#59-3773483, exp. 11/9/2019
Total Estimated Annual Expenditure: $300,000.00
This company is not debarred according to the Excluded Parties listing of the Federal Government and is not listed in the Auditor of State database for Findings for Recovery.
FISCAL IMPACT: Funding to establish these option contracts is budgeted in the General Fund. Public Utilities Department will be required to obtain approval to expend from their own appropriations.
Title
To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Andritz D5LL Centrifuge Parts and Services from Andritz Separation, Inc. and to authorize the expenditure of one dollar to establish a contract from the General Fund. ($1.00).
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on January 26, 2017 for Andritz D5LL Centrifuge Parts and Services; and
WHEREAS, the Division of Sewers and Drainage recommends an award the lowest responsive and responsible and best bidder, Andritz Separation, Inc. for items 1-280; and
WHEREAS, the Andritz D5LL Centrifuge Parts and Services will be used by the Department of Public Utilities to maintain existing equipment; and
WHEREAS, this ordinance addresses the Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices 2) providing an effective option contract for the Department of Public Utilities to efficiently maintain their supply chain and service to the public; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Finance and Management Director to enter into a contract with Andritz Separation, Inc. for the option to purchase Andritz D5LL Centrifuge Parts and Services; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to enter into the following contract for the option to purchase Andritz D5LL Centrifuge Parts and Services for the maintenance and repair of equipment owned by the City of Columbus for the term ending March 31, 2019 with the option to extend for one additional one year period in accordance with RFQ004181 as follows:
Andritz Separation, Inc., Items: 1-280. Amount $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from the in Fund 1000 in Object Class 02 Materials and Supplies per the account codes in the attachment to this ordinance.
SECTION 3. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.