Explanation
1. BACKGROUND
The Department of Public Service is in the process of bidding the construction portion for Phase 1 of the High Street/Short North revitalization project. To ensure this phase of the project is completed on-time, Public Service will secure the traffic commodities required for the project. The lead time on these commodities can be up to 5 months from order. The Public Service, Division of Traffic Management, is requesting to waive bidding provisions of City Code Chapter 329 to establish a purchase order with Gexpro Columbus (Valmont Structures). The Gexpro Columbus quote was higher of the two quotes received. Because of the time sensitivity of this project it was determined to contract with Gexpro Columbus because of shorter lead time for products to be recieved.
This ordinance will authorize the expenditure of $250,000.00 to Gexpro Columbus for the required traffic commodities for this project.
2. FISCAL IMPACT
Funds for this expenditure are budgeted in the 2016 CIB, Fund 7704 The Street and Highway Bond Fund.
3. EMERGENCY DESIGNATION
Emergency action is requested to ensure the traffic commodities are received as soon as possible so that this project is completed on time.
Title
To authorize the Director of Finance and Management, on behalf of the Department of Public Service, Division of Traffic Management, to establish a purchase order with Gexpro Columbus for decorative traffic commodities for the High Street/Short North revitalization project; to waive the competitive bidding provisions of City Code Chapter 329; to authorize the expenditure of $250,000.00 from the Street and Highway Bond Fund and to declare an emergency. ($250,000.00)
Body
WHEREAS, the Department of Public Service is in the process of bidding the construction portion for Phase 1 of the High Street/Short North revitalization project; and
WHEREAS, to ensure this phase of the project is completed on-time, Public Service will secure the traffic commodities required for the project; and
WHEREAS, funds are available in the Street and Highway Bond Fund for this expense, and
WHEREAS, it is in the City's best interests to waive the competitive bidding provisions of City Code Chapter 329 for purchases from Gexpro Columbus because of shorter lead time for products to be recieved; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Division of Traffic Management, in that it is immediately necessary to authorize the Director of Finance and Management to establish purchase orders with Gexpro Columbus for these traffic commodities as soon as possible, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management is hereby authorized to establish purchase orders to Gexpro Columbus in the sum of $250,000.00 or so much thereof as may be needed.
Gexpro Columbus
2803 Charter St.
Columbus, OH 43228
SECTION 2. That the sum of $250,000.00 or so much thereof as may be needed is hereby authorized to be expended per the accounting codes in the attachment to this ordinance.
SECTION 3. That this Council finds it in the City’s best interest to waive the competitive bidding provisions of Columbus City Code Chapter 329.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or 10 days after its passage if the Mayor neither approves nor vetoes the same.