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File #: 0430-2017    Version: 1
Type: Ordinance Status: Passed
File created: 2/13/2017 In control: Recreation & Parks Committee
On agenda: 3/27/2017 Final action: 3/29/2017
Title: To authorize the Director of Finance and Management to enter into various contracts for the purchase of equipment for the Recreation and Parks Department; to authorize the expenditure of $50,000.00 from the Recreation and Parks Permanent Improvement Fund; to amend the 2016 CIB, transfer funding within the Permanent Improvement Fund; and to establish an auditor's certificate in the amount of $50,000.00 for the purchase of various equipment. ($50,000.00)
Attachments: 1. recreation equipment 2017 funding

Explanation

 

This ordinance will authorize the expenditure of $50,000.00 in conjunction with the purchase of Recreation and Parks Equipment. This ordinance will establish an auditor's certificate and authorize the expenditures for recreation equipment for the Recreation and Parks Department.

 

Background:  All equipment will be bid through the City of Columbus Purchasing System and all contracts will be approved by the Director of Finance and Management.  The equipment list below provides examples only at this time.  Final equipment lists are being established and prioritized.

 

It is necessary to authorize this expenditure to have the funding and approval complete to commence bidding. Competitive bids will be solicited and opened by the Purchasing Office, Recreation and Parks, or purchased using the City of Columbus universal term contracts.

 

Anticipated expenditures will include but are not limited to: Shelving, Storage Containers, Storage Space improvements, and Recreation Equipment.   Expenditures are anticipated to assist with inventory control and facility asset management.                                                                                                               

Fiscal Impact:  $50,000.00 is required and budgeted in the Recreation Permanent Improvement Fund 7747 to meet the financial obligations of these various expenditures.

 

Title

 

To authorize the Director of Finance and Management to enter into various contracts for the purchase of equipment for the Recreation and Parks Department; to authorize the expenditure of $50,000.00 from the Recreation and Parks Permanent Improvement Fund; to amend the 2016 CIB, transfer funding within the Permanent Improvement Fund; and to establish an auditor's certificate in the amount of $50,000.00 for the purchase of various equipment.  ($50,000.00)

 

Body

 

WHEREAS, it is necessary to authorize the expenditure of $50,000.00 within the Recreation and Parks Permanent Improvement Fund for the purchase of Recreation equipment; and 

 

WHEREAS, the Purchasing Office will solicit competitive bids or use existing universal term contracts to acquire various equipment for the Recreation and Parks Department; and

 

WHEREAS, it is necessary to amend the 2016 Capital Improvement Budget; and

 

WHEREAS, it is necessary to establish an auditor's certificate in the amount of $50,000.00 for the purchase of various equipment; and

 

WHEREAS, funding is available for these purchases from unallocated balances within the Recreation and Parks Permanent Improvement Fund 7747;

 

WHEREAS, it has become necessary in the usual daily operation of the Department of Recreation and Parks to authorize the Director of Finance and Management to enter into various contracts for the purchase of equipment for the Recreation and Parks Department; NOW, THEREFORE,

 

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

 

SECTION 1.  That the Director of Finance and Management is and he hereby is authorized to enter into contracts for the purchase of equipment as listed within this legislation on behalf of the Recreation and Parks Department.

 

SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.

 

SECTION 3. That the 2016 Capital Improvements Budget Ordinance 0960-2016 is hereby amended as follows in order to provide sufficient budget authority for this legislation and future projects.

 

CURRENT:

Fund 7747; P510040-100000; Equipment; $524 (Carryover)

Fund 7747; P510047-100000; Far North; $952,350 (Carryover)

Fund 7747; P510053-100000; Hayden Run; $314,323 (Carryover)

Fund 7747; P510056-100000; Near North; $455,000 (Carryover)

Fund 7747; P510061-100000; Northwest; $292,520 (Carryover)

Fund 7747; P510063-100000; Rocky Fork; $416,078 (Carryover)

 

AMENDED TO:

Fund 7747; P510040-100000; Equipment; $50,524 (Carryover)

Fund 7747; P510047-100000; Far North; $902,350 (Carryover)

Fund 7747; P510053-100000; Hayden Run; $264,323 (Carryover)

Fund 7747; P510056-100000; Near North; $405,000 (Carryover)

Fund 7747; P510061-100000; Northwest; $242,520 (Carryover)

Fund 7747; P510063-100000; Rocky Fork; $366,078 (Carryover)

 

SECTION 4. That the transfer of $50,000.00 or so much thereof as may be needed is hereby authorized between projects within Fund 7747 Recreation and Parks Bond Fund per the account codes in the attachment to this ordinance.

 

See attached DAX funding Information

 

SECTION 5.  That the expenditure of $50,000, or so much thereof as may be necessary, be and is hereby authorized from the Recreation and Parks Permanent Improvement Fund No. 7747.

 

DAX funding information attached

 

SECTION 6.  That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.

 

SECTION 7.   That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation.

 

SECTION 8.  That this Council hereby recognizes that this ordinance does not identify specific contractors or vendors for the expenditure purposes authorized herein and hereby delegates sole and final contracting decisions relative to the determination of lowest, best, most responsive and most responsible vendor(s) to the Director of Recreation and Parks and or the Director of Finance and Management.

 

SECTION 9.  That this ordinance shall take effect and be in force from and after the earliest period allowed by law.