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File #: 0434-2017    Version: 1
Type: Ordinance Status: Passed
File created: 2/13/2017 In control: Technology Committee
On agenda: 3/13/2017 Final action: 3/16/2017
Title: To authorize the Director of the Department of Technology (DoT) to renew an agreement with Asysco, Inc. for software licensing, maintenance, and support services for the criminal history system; to authorize the expenditure of $25,502.50 from the Department of Technology, Information Services Operating Fund; and to declare an emergency. ($25,502.50)
Attachments: 1. 0434-2017 Quote - ASYSCO 2017, 2. 0434-2017 Renewal Letter - ASYSCO 2017, 3. 0434-2017 EXP
Explanation

BACKGROUND:
This ordinance authorizes the Director of the Department of Technology, on behalf of the Department of Public Safety, Division of Police to renew an agreement with Asysco, Inc for software licensing, maintenance, and support services for the criminal history system. The original agreement (EL014042) was authorized by ordinance 0326-2013, passed March 4, 2013, in award of solicitation SA004601. That agreement included four (4) options to renew annual software licensing, maintenance, and support, and this ordinance will authorize the fourth and final renewal. The most recent renewal was authorized by ordinance 0293-2016, passed February 22, 2016, through purchase order PO007900. The term of this renewal will be from March 15, 2017 to March 14, 2018, and will provide service at a cost of $25,502.50 for the software license fee, maintenance, and support.

EMERGENCY:
Emergency action is requested to expedite authorization of these contracts in order to facilitate and maintain uninterrupted services from the suppliers.

FISCAL IMPACT:
In 2015 and 2016, funding in the amount of $25,000.00 and $25,250.00 respectively, was expended with Asysco, Inc. for software licensing, and maintenance and support services for the criminal history system. Passage of this 2017 ordinance will authorize the expenditure of $25,502.50, for the annual renewal of software licensing, maintenance, and support services for the criminal history system. Funding in the mount of $31,600.00 was budgeted within the Department of Technology, direct charge agency, Information Services Operating Fund. The budgetary savings will be used to offset potential funding shortfalls on other contracts. With this renewal, the aggregate contract total amount is $336,573.92.

CONTRACT COMPLIANCE:
Vendor Name: Asysco, Inc. F.I.D.#/C.C.#: 73-1626119 Expiration Date: 02/01/2018
DAX Vendor Acct.#:009992

Title
To authorize the Director of the Department of Technolo...

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