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File #: 0457-2017    Version: 1
Type: Ordinance Status: Passed
File created: 2/15/2017 In control: Judiciary And Court Administration Committee
On agenda: 3/13/2017 Final action: 3/16/2017
Title: To authorize the Municipal Court Clerk to modify the contract with CourtView Justice Solution, Inc. for the purchase of software services in accordance with the sole source procurement provisions of the Columbus City Codes; to authorize the expenditure of $16,075.00 from the Municipal Court Clerk Computer Fund; and to declare an emergency. ($16,075.00)
Attachments: 1. CourtView Sole Source Letter, 2. CourtView Quote Adapter, 3. Ordinance 0457-2017, 4. 2017CourtViewSoleSourceForm
Explanation

Background: This legislation authorizes the Franklin County Municipal Court, Clerk of Court (“Municipal Court Clerk”) to modify the existing contract with CourtView Justice Solutions, Inc. (“CJS”) for the following services: ECMS Adapter License ($10,000.00), software maintenance ($3,300.00) and professional services ($2,775.00) (“software services”), totaling $16,075.00 for the Franklin County Municipal Court Case Management System and Electronic Filing (“E-Filing”) of documents.

The functionality of the image adapter is to integrate the Courtview System with the Imaging System to display images through the online public portal. Also, the integration between the systems will eliminate redundant data entry by the Deputy Clerks.

Ordinance 0422-2012 authorized Municipal Court Clerk to enter into a thirty-six (36) month contract with four (4) consecutive twelve (12) month renewal options with CJS for the purchase of maintenance, support, professional and optional services for the Franklin County Municipal Court Case Management System, in accordance with the sole source procurement provisions of the Columbus City Codes.

Bid Information:
Pricing was negotiated between CJS and the Municipal Court Clerk. Discounts were received for maintenance, support and software.

CJS is the sole source supplier of CourtView software maintenance and support services. The case management system is proprietary in nature. As such this legislation is being established in accordance with the sole source provisions of the Columbus City Code, Chapter 329.

Contracts:
Ordinance: 0422-2012; EL013073; $337,524.00
Ordinance: 1809-2012; EL013637; $63,871.00
Ordinance: 0221-2013; EL013968; $191,613.00
Ordinance: 2439-2013; EL014961; $65,148.00
Ordinance: 0301-2014; EL015376; $195,446.00
Ordinance: 1443-2014; EL015990; $154,697.00
Ordinance: 2489-2014; EL016363; $76,802.00
Ordinance: 0574-2015; EL016767; $214,380.00
Ordinance: 1351-2015; EL016929; $4,300.00
Ordinance: 2685...

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