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File #: 0475-2017    Version: 1
Type: Ordinance Status: Passed
File created: 2/17/2017 In control: Finance Committee
On agenda: 3/13/2017 Final action: 3/16/2017
Title: To authorize the Director of Finance and Management to establish a purchase order with Byers Ford for the purchase of vehicles for the Department of Building and Zoning Services; to authorize the expenditure of $213,172.80 from the Development Services Fund; and to declare an emergency. ($213,172.80)
Attachments: 1. Ordinance 0475-2017 LegislationTemplate.pdf

Explanation

 

BACKGROUND

This legislation authorizes the Finance and Management Director to establish a purchase order for the Department of Building and Zoning Services to purchase 10 small SUV vehicles from Byers Ford.  Vehicles will be purchased through the city-wide universal term contract.

 

Item                        Quantity                         Total Cost

Ford Escape            10                                   $213,172.80

 

Byers Ford, Vendor # 006008

 

EMERGENCY JUSTIFICATION

Emergency action is requested so there is no disruption in the usual daily operations of Building and Zoning Services and the vehicles can be purchased in a timely manner. 

 

FISCAL IMPACT

Funding for this purchase is budgeted and available within the Development Services Fund.

 

Title

To authorize the Director of Finance and Management to establish a purchase order with Byers Ford for the purchase of vehicles for the Department of Building and Zoning Services;  to authorize the expenditure of $213,172.80 from the Development Services Fund; and to declare an emergency. ($213,172.80)

 

Body

WHEREAS, the Purchasing Office has an established contract with Byers Ford for the purchase of vehicles; and

 

WHEREAS, the Department of Building and Zoning Services is in need of vehicles to replace older vehicles; and

 

WHEREAS, it is necessary to establish funding per the terms and conditions of an existing universal term contract; and

 

WHEREAS, funding is available for these purchases within the Development Services Fund; and

 

WHEREAS, an emergency exists in the usual daily operation of the Department of Building and Zoning Services in that it is immediately necessary to authorize the Director of Finance and Management to establish a purchase order with Byers Ford to purchase vehicles so there is no disruption in the daily operations of the department and for the immediate preservation of the public peace, health, safety, and welfare; now, therefore,

 

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

 

SECTION 1.  That the Director of Finance and Management be and hereby is authorized to establish a purchase order with Byers Ford per the terms and conditions of an existing Universal Term Contract, for the purchase of vehicles on behalf of the Department of Building and Zoning Services.

                                                                                                           

SECTION 2. That the expenditure of $213,172.80, or so much thereof as may be necessary, be and is hereby authorized in Fund 2240 Development Services Fund in object class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.

 

See Attached File:  Ordinance 0475-2017 LegislationTemplate.xlsx

 

SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.

 

SECTION 4.  That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.

 

SECTION 5. That for the reasons stated in the preamble thereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.