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File #: 0477-2017    Version: 1
Type: Ordinance Status: Passed
File created: 2/17/2017 In control: Technology Committee
On agenda: 3/13/2017 Final action: 3/16/2017
Title: To authorize the Director of the Department of Technology (DoT) to enter into the fourth year of a five year agreement with Lucity, Inc., for annual support and maintenance fees (ASM) on a work order management system; to authorize the expenditure of $43,000.00 from the Department of Technology, Information Services Operating Fund, and to declare an emergency ($43,000.00).
Attachments: 1. Lucity ASM Cost Sheet.pdf, 2. 0477-2017 CityofColumbusOHASM2017-87640, 3. 0477-2017 EXP
Explanation

BACKGROUND:
This ordinance authorizes the Director of the Department of Technology to enter into year four of a five year agreement with Lucity, Inc., for annual support and maintenance fees (ASM) on a work order management system currently utilized by the Departments of Public Service, Finance and Management, and Recreation and Parks. The original agreement (EL013745) was authorized by ordinance 2278-2012, passed November 12, 2012 and included the first year of ASM fee for the term period of March 1, 2014 through February 28, 2015. Most recently, year three of the five year agreement with Lucity, Inc., for annual support and maintenance fees (ASM) on the work order management system was authorized by ordinance 0201-2016 passed February 22, 2016 (PO005808). This ordinance will authorize year four for the maintenance and support fees (ASM) for the coverage period from March 1, 2017 through February 28, 2018, at a cost of $43,000.00.

EMERGENCY:
Emergency action is requested to expedite authorization of this contract in order to facilitate and maintain uninterrupted services from the supplier.

FISCAL IMPACT:
In 2015 and 2016 $43,000.00 for each year was expended on the support and maintenance fees (ASM) for the enterprise work order system with Lucity, Inc. Funding in the amount of $23,625 was budgeted in each agencies direct charge budget (Facilities Management and DPS-Trans Infrastructure) totaling $47,250.00 to cover their portion of the $43,000.00 annual cost within the Department of Technology, Information Services Operating Fund. The budgetary savings will be used to offset potential funding shortfalls on other contracts. The aggregate contract total including this request is $583,295.00.

CONTRACT COMPLIANCE:
Vendor Name: Lucity, Inc. C.C.#: 48-1234072 Expiration Date: 08/26/2017
(DAX Vendor Record # 008935)

Title
To authorize the Director of the Department of Technology (DoT) to enter ...

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