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File #: 0481-2017    Version: 1
Type: Ordinance Status: Passed
File created: 2/17/2017 In control: Public Service & Transportation Committee
On agenda: 3/13/2017 Final action: 3/16/2017
Title: To authorize the Director of Public Service to enter into contract for the Parking Violations Bureau with Xerox State & Local Solutions to provide parking violation processing services; to authorize the expenditure of $513,963.00 from the Parking Meter Program Fund for this contract; and to declare an emergency. ($513,963.00)
Attachments: 1. PVB Legislation Templates

Explanation

1. BACKGROUND

This ordinance authorizes the Director of Public Service to enter into a one year contract with possible extensions in the amount of up to $513,963.00 for the Parking Violation Bureau’s ticket processing and vehicle impound systems.

 

The Department of Public Service solicited Requests for Proposals for the Parking Violations Bureau - Parking Violation Processing Services contract. 

 

The intent of this project is to provide the City of Columbus, Department of Public Service, with design, implementation, operation, and support of the City’s Parking Violation Bureau’s ticket processing and vehicle impound systems.

 

The project was formally advertised on the Vendor Services web site from November 30, 2016, to January 13, 2017.  The city received two (2) responses.  Both proposals were deemed responsive and were fully evaluated when the Evaluation Committee met on January 30, 2017.

 

Company Name                                                 City/State                                                      Majority/MBE/FBE/ASN /PHC

Xerox State & Local Solutions                                           Indianapolis, IN                                                               MAJ                                            

Passport Parking, Inc.                                                               Columbus, OH                                                               MAJ

 

Xerox State & Local Solutions (Xerox) received the highest score given by the evaluation committee and will be awarded the Parking Violations Bureau - Parking Violation Processing Services contract.

 

Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Xerox State & Local Solutions (Xerox).

 

2.  CONTRACT COMPLIANCE

The contract compliance number for Xerox State & Local Solutions (Xerox) is 13-1996647 and expires on 1/11/19.

 

3.  FISCAL IMPACT

This funding for this project is available within the Parking Meter Program Fund (2268)

 

4.  EMERGENCY DESIGNATION

Emergency action is requested to provide necessary engineering and design funding and prevent unnecessary delays in the Parking Violation Processing Services for the City of Columbus.

 

Title

To authorize the Director of Public Service to enter into contract for the Parking Violations Bureau with Xerox State & Local Solutions to provide parking violation processing services; to authorize the expenditure of $513,963.00 from the Parking Meter Program Fund for this contract; and to declare an emergency. ($513,963.00)

 

Body

WHEREAS, the Director of Public Service has identified the need to enter into a professional service contract to provide for parking violation processing services; and

 

WHEREAS, the Department of Public Service, Parking Violations Bureau, issued a Request for Proposals for this project; and

 

WHEREAS, Xerox State & Local Solutions submitted a satisfactory proposal and will be awarded the Parking Violations Bureau - Parking Violation Processing Services contract; and

 

WHEREAS, it is necessary to authorize the Director of Public Service to enter into contract with Xerox State & Local Solutions for the provision of parking violation processing services described above in the amount of up to $513,963.00; and

 

WHEREAS, it is necessary to authorize the expenditure of $513,963.00 from the Parking Meter Program Fund for the purpose of providing funding for this project; and

WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to enter into contract with Xerox State & Local Solutions so that funding can be made available for necessary parking violation processing services for the Division of Traffic Management, thereby preserving the public health, peace, prosperity, and welfare; now, therefore

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

 

SECTION 1.  That the Director of Public Service be and is hereby authorized to enter into contract with Xerox State & Local Solutions for the Parking Violations Bureau - Parking Violation Processing Services contract project for the provision of parking violation processing services described above in the amount of up to $513,963.00

 

SECTION 2.  That the expenditure of $513,963.00, or so much thereof as may be needed, is hereby authorized in Fund 2268 Parking Meter Program Fund in Object Level 03 per the accounting codes in the attachment to this Ordinance.

 

SECTION 3.  That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.

 

SECTION 4.  That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.

 

SECTION 5.  That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.

 

SECTION 6.  That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.