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File #: 0483-2017    Version: 1
Type: Ordinance Status: Passed
File created: 2/17/2017 In control: Public Service & Transportation Committee
On agenda: 3/13/2017 Final action: 3/16/2017
Title: To authorize the Director of Public Service to accept an ODOT Highway Safety Program grant; to authorize the City Auditor to appropriate $256,184.00 within the Federal-State Highway Engineering Fund; to authorize the Director of Public Service to enter into contract with American Structurepoint for engineering, design, technical, and surveying services in connection with the Intersection Improvements - James Road at Livingston Avenue project; to authorize the expenditure of up to $256,184.00 from the Federal-State Highway Engineering Fund and $28,464.89 from the Street and Highway Bonds Fund for this contract; and to declare an emergency. ($284,648.89)
Attachments: 1. 0483-2017 Legislation Accounting Templates final

Explanation

1.  BACKGROUND

This legislation authorizes the Director of Public Service to accept ODOT Highway Safety Program grant funds and enter into a contract with American Structurepoint, Inc. in the amount of up to $284,648.89 for the Intersection Improvements - James Road at Livingston Avenue project.  Ordinance 2981-2016 authorized the Director of Public Service to execute project agreements, expend grant funds, and issue refunds if necessary after final accounting is performed for approved projects resulting from ODOT Highway Safety Program grants.

The purpose of this project, also known as FRA-LIVINGSTON AT JAMES (PID Number 101787), is to reduce crashes at the intersection of James and Livingston, improve safety, and manage access to James Road.  The intent of this contract is to provide the City of Columbus, Department of Public Service with continuing, contractual access to additional resources that are necessary for the completion of the Project Development Process (PDP) for improvements to the intersection of James Road at Livingston Avenue.  Design is partially funded by the Ohio Department of Transportation (ODOT).

The Department of Public Service solicited Requests for Proposals for the Intersection Improvements - James Road at Livingston Avenue (PID Number 101787) project.  The project was formally advertised on the Vendor Services web site from December 2, 2016, to January 13, 2017.  The city received five (5) responses.  All proposals were deemed responsive and were fully evaluated when the Evaluation Committee met on January 23, 2017.

 

Company Name                          City/State                                                      Majority/MBE/FBE/ASN /PHC

2LMN                                                                                    Columbus, Ohio                                                               AS1

American Structurepoint                     Columbus, Ohio                                                               Majority

CHA Consulting                                          Columbus, Ohio                                                               Majority

DLZ Ohio, Inc.                                                               Worthington, Ohio                                          MBR

JMT                                                                                    Columbus, Ohio                                                               Majority

 

American Structurepoint, Inc. received the highest score given by the evaluation committee and will be awarded Intersection Improvements - James Road at Livingston Avenue contract.

 

Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against American Structurepoint, Inc.

 

2.  CONTRACT COMPLIANCE

The contract compliance number for American Structurepoint, Inc. is 35-1127317 and expires on 8/25/17.

 

3.  FISCAL IMPACT

Ordinance 2981-2016 authorized the Director of Public Service to expend the Highway Safety Program grant from the Ohio Department of Transportation, execute project agreements for approved projects, and issue refunds if needed after final accounting is performed.  This ordinance authorizes the acceptance and appropriation of the grant funds.  Thus, funding for this project is as follows:

 

$284,649.00                     Contract amount

$256,184.00                     ODOT grant - Federal Transportation Grant Fund (7765)

$  28,465.00                     DPS share - Street and Highway Bonds Fund (7704)

 

4.  EMERGENCY DESIGNATION

Emergency action is requested to provide necessary engineering and design funding and prevent unnecessary delays in the Department of Public Service’s Capital Improvement Program.

 

Title

To authorize the Director of Public Service to accept an ODOT Highway Safety Program grant; to authorize the City Auditor to appropriate $256,184.00 within the Federal-State Highway Engineering Fund; to authorize the Director of Public Service to enter into contract with  American Structurepoint for engineering, design, technical, and surveying services in connection with the Intersection Improvements - James Road at Livingston Avenue project; to authorize the expenditure of up to $256,184.00  from the Federal-State Highway Engineering Fund and $28,464.89 from the Street and Highway Bonds Fund for this contract; and to declare an emergency. ($284,648.89)

 

Body

WHEREAS, the Ohio Department of Transportation has awarded Highway Safety Program grant funding to the Department of Public Service related to the Intersection Improvements - James Road at Livingston Avenue effort; and

 

WHEREAS, this ordinance authorizes the Director of Public Service to accept Highway Safety Program grant funds from the Ohio Department of Transportation; and

 

WHEREAS, ordinance 2981-2016 authorized the Director of Public Service to execute a grant agreement, expend Highway Safety Program grant funds, and issue refunds if necessary after final accounting is performed; and

 

WHEREAS, the Department of Public Service, Office of Support Services, issued a Request for Proposals for this project; and

 

WHEREAS, it is necessary to enter into a professional service contract with American Structurepoint, Inc. in the amount of up to $284,648.89 to provide for engineering and design services for improvements for the Intersection Improvements - James Road at Livingston Avenue project; and

 

WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to enter into contract with American Structurepoint, Inc. for necessary engineering and design services for capital improvement projects, thereby preserving the public health, peace, prosperity, and welfare; now, therefore

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

 

SECTION 1.  That the Director of Public Service be and is hereby authorized to accept Highway Safety Program grant funds of $256,184.00 from the Ohio Department of Transportation.

 

SECTION 2.  That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2017, the sum of $256,184.00  is appropriated in Fund 7765 Federal-State Highway Engineering Fund in Object Class 06 Capital Outlay per the accounting codes in the attachment to this Ordinance.

 

SECTION 3.  That the Director of Public Service be and is hereby authorized to enter into contract with American Structurepoint, Inc. for the Intersection Improvements - James Road at Livingston Avenue project, also known as FRA-161-11.48 (PID Number 97169) for engineering and design surveying services in an amount of up to $284,648.89.

 

SECTION 4.  That the expenditure of $256,184.00, or so much thereof as may be needed, is hereby authorized in Fund 7765 Federal-State Highway Engineering Fund, in Object Level 06 Capital Outlay per the accounting codes in the attachment to this Ordinance.

 

SECTION 5.  That the expenditure of $28,464.89, or so much thereof as may be needed, is hereby authorized in Fund 7704 Streets and Highways Bond Fund, in Object Level 06 Capital Outlay per the accounting codes in the attachment to this Ordinance.

 

SECTION 6.  That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.

 

SECTION 7.  That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.

 

SECTION 8.  That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.

 

SECTION 9.  That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.