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File #: 0487-2017    Version: 1
Type: Ordinance Status: Passed
File created: 2/19/2017 In control: Public Service & Transportation Committee
On agenda: 3/13/2017 Final action: 3/16/2017
Title: To amend the 2016 Capital Improvements Budget; to authorize the City Auditor to transfer funds within the Streets and Highways Bond Fund; to authorize the Director of Public Service to enter into contract with Kokosing Construction Company in connection with the Resurfacing Program; to authorize the expenditure of $11,216,256.67 from the Streets and Highways Bonds Fund; and to declare an emergency. ($11,216,256.67)
Attachments: 1. 0487-2017 Legislation Accounting Templates, 2. 0487-2017 Cancellation Request, 3. 0487-2017 Encumbrances Cancelled for Legislation -- Revised 2-17-17

Explanation

1.  BACKGROUND

This legislation authorizes the Director of Public Service to enter into a contract for the construction of the Resurfacing - Resurfacing 2017 Project 1 project and to provide payment for construction administration and inspection services. 

 

This contract consists of resurfacing 130 City streets and constructing 593 associated ADA Curb Ramp Improvements throughout the City, and other such work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents.

 

The estimated Notice to Proceed date is March 24, 2017.  The project was let by the Office of Support Services through Vendor Services and Bid Express.  Four bids were received on January 28, 2016 (four majority) and tabulated on January 29, 2016, as follows:      

Company Name                                                                     Bid Amt                   City/State            Majority/MBE/FBE

Kokosing Construction Co., Inc.          $10,290,143.73                            Columbus, OH             Majority

Strawser Paving Co.                           $11,224,644.29                            Columbus, OH                           Majority

Decker Construction Co.                     $11,321,994.57                            Columbus, OH                           Majority                     

Shelly & Sands, Inc.                           $11,729,264.61                            Columbus, OH             Majority

 

Award is to be made to Kokosing Construction Company as the lowest responsive and responsible and best bidder.  The contract amount will be $10,290,143.73.  The amount for construction administration and inspection services will be $926,112.94.  The total legislated amount is $11,216,256.67.

 

Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Kokosing Construction Company.

 

2.  CONTRACT COMPLIANCE

The contract compliance number for Kokosing Construction Company is 31-1023518 and expires 3/7/18.

 

3.  Pre-Qualification Status

Kokosing Construction Company and all proposed trades subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329. 

 

4.  FISCAL IMPACT

Funds for this project are available within Fund 7704, the Streets and Highways Improvement Bond Fund.  It is necessary to authorize an amendment to the 2016 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the project.

 

Title                     

To amend the 2016 Capital Improvements Budget; to authorize the City Auditor to transfer funds within the Streets and Highways Bond Fund; to authorize the Director of Public Service to enter into contract with Kokosing Construction Company in connection with the Resurfacing Program; to authorize the expenditure of $11,216,256.67 from the Streets and Highways Bonds Fund; and to declare an emergency.  ($11,216,256.67)

 

Body

WHEREAS, the City of Columbus Department of Public Service is engaged in the Resurfacing - Resurfacing 2017 Project 1 project; and

WHEREAS, this contract consists of resurfacing 130 City streets and constructing 593 associated ADA Curb Ramp Improvements throughout the City, and other such work as may be necessary to complete the contract  in accordance with the plans and specifications set forth in the Bid Submittal Documents; and

 

WHEREAS, the Department of Public Service requires funding to be available for the Resurfacing - Resurfacing 2017 Project 1 project for construction expense along with construction administration and inspection services; and

 

WHEREAS, it is necessary to authorize an amendment to the 2016 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditure; and

 

WHEREAS, it is necessary to authorize a transfer and expenditure of funds within the Streets and Highways Bond Fund for Public Service; and

 

WHEREAS,  it is necessary to enter into contract with Kokosing Construction Company for the Resurfacing - Resurfacing 2017 Project 1 project; and

 

WHEREAS, this ordinance authorizes funding in the amount of $11,216,256.67 for that purpose; and

 

WHEREAS, it is necessary to provide for construction administration and inspection services; and

 

WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Division of Design and Construction, in that it is immediately necessary to authorize the Director to enter into contract with Kokosing Construction Company to ensure the safety of the travelling public, thereby preserving the public health, peace, property, safety and welfare; now, therefore

 

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

 

SECTION 1.  That the 2016 Capital Improvements Budget authorized by Ordinance 0960-2016 be amended to establish sufficient authority for this project as follows:

 

Fund / Project / Project Name / Current C.I.B. / Amendment Amount / C.I.B. as Amended

7704 / P530282-100000 / 59-03 Resurfacing (Voted Carryover) / $0.00 / $370,593.00 /  $370,593.00 (to match cash)

 

The following amendments to the 2016 Capital Improvements Budget are necessary to match cash due to cancellations submitted to the Auditor’s Office on 2/15/17 (see document named 0487-2017 Cancellation Request attached to this legislation showing the submission; see also the document named 0487-2017 Encumbrances for Legislation - Revised 2-17-17 to see the cancellations from that document we are applying to this ordinance):

 

Fund / Project / Project Name / Current C.I.B. / Amendment Amount / C.I.B. as Amended

7704 / P530103-100000 / 59-03 Arterial Street Rehabilitation (Voted Carryover) / $0.00 / $231.00 / $231.00

7704 / P540002-100000 / Bikeway Development (Voted Carryover) / $0.00 / $193,570.00 / $193,570.00

7704 / P530301-100000 / Bridge Rehabilitation (Voted Carryover) / $63,260.00 / $7,083.00 / $70,343.00

7704 / P590131-100000 / 59-09 Misc. Developments (Voted Carryover) / $0.00 / $301,161.00 / $301,161.00

7704 / P530282-100000 / 59-03 Resurfacing (Voted Carryover) / $370,593.00 / $972,995.00/ $1,343,588.00

7704 / P530161-100000 / Roadway Improvements (Voted Carryover) / $0.00 / $702,687.00 / $702,687.00

7704 / P540007-100000 / Traffic Signal Installation (Voted Carryover) / $0.00 / $21,760.00 / $21,760.00

7704 / P530020-100000 / Street Equipment (Voted Carryover) / $40,000.00.00 / $13,300.00 / $53,300.00

 

 

The following amendments to the 2016 Capital Improvements Budget are necessary to establish sufficient authority for this project:

 

Transfer From

Fund / Project / Project Name / Current C.I.B. / Amendment Amount / C.I.B. as Amended

7704 / P530103-100000 / 59-03 Arterial Street Rehabilitation (Voted Carryover) / $231.00 / ($231.00) / $0.00

7704 / P540002-100000 / Bikeway Development (Voted Carryover) / $193,570.00 / ($193,570.00) / $0.00

7704 / P530301-100000 / Bridge Rehabilitation (Voted Carryover) / $70,343.00 / ($7,083.00) / $63,260.00

7704 / P590131-100000 / 59-09 Misc. Developments (Voted Carryover) / $301,161.00 / ($301,161.00) / $0.00

7704 / P530282-100000 / 59-03 Resurfacing (Voted Carryover) / $1,343,588.00 / ($1,343,588.00) / $0.00

7704 / P530161-100000 / Roadway Improvements (Voted Carryover) / $702,687.00 / ($702,687.00) / $0.00

7704 / P540007-100000 / Traffic Signal Installation (Voted Carryover) / $21,760.00 / ($21,760.00) / $0.00

7704 / P530020-100000 / Street Equipment (Voted Carryover) / $53,300.00 / ($13,300.00) / $40,000.00

7704 / P530161-100139 / Roadway Improvements - I-70/71 East Interchange - Phase 2D (Voted 2013 Debt SIT Supported) / $3,670,002.00 / ($3,670,002.00) / $0.00

7704 / P530210-100015 / Curb Reconstruction - Citywide Curb Rehabilitation Program (Voted 2013 Debt SIT Supported) / $523,168.00 / ($523,168.00) / $0.00

7704 / P530105-100006 / Brick Rehabilitation - Citywide Brick Rehabilitation (Voted 2013 Debt SIT Supported) / $500,000.00 / ($500,000.00) / $0.00

7704 / P530161-100179 / Roadway Improvements -- Yearly Traffic Calming (Voted 2013 Debt SIT Supported) / $1,000,000.00 / ($1,000,000.00) / $0.00

7704 / P530161-100097 / Roadway Improvements - I-70/71 East Interchange - Phase 2C (Voted 2013 Debt SIT Supported) / $122,193.00 / ($101,866.00) / $20,327.00

7704/ P590910-100002 / SciTech-OSU Research Park /(Voted 2013 Debt SIT Supported) / $4,622,288.00 / ($2,834,841.00) / $1,787,447.00

 

 

Transfer To

Fund / Project / Project Name / Current C.I.B. / Amendment Amount / C.I.B. as Amended

7704 / P530282-912017 / Resurfacing 2017 Project 1 (Voted Carryover) / $0.00 / $2,586,380.00 / $2,586,380.00

7704 / P530282-912017 / Resurfacing 2017 Project 1 (2013 Voted Debt Sit Supported) / $0.00 / $8,629,877.00 / $8,629,877.00

 

 

SECTION 2.  That the transfer of $11,216,256.67, or so much as may be needed, is hereby authorized between projects within Fund 7704 Streets and Highways Bond Fund, per the account codes in the attachment to this Ordinance.

 

SECTION 3.  That the Director of Public Service be and is hereby authorized to enter into contract with Kokosing Construction Company for the Resurfacing - Resurfacing 2017 Project 1 project, for construction services in an amount of up to $10,290,143.73.

 

SECTION 4.  That the expenditure of $11,216,256.67, or so much thereof as may be needed, is hereby authorized in Fund 7704 Streets and Highways Bond Fund in Object Class 06 Capital Outlay per the accounting codes in the attachment to this Ordinance.

 

SECTION 5.  That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.

 

SECTION 6.  That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.

 

SECTION 7.  That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.

 

SECTION 8.  That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.