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File #: 0516-2017    Version: 1
Type: Ordinance Status: Passed
File created: 2/21/2017 In control: Finance Committee
On agenda: 3/27/2017 Final action: 3/29/2017
Title: To authorize the Finance and Management Director to enter into two Universal Term Contracts for the option to purchase Construction Castings from EJ USA and Neenah Foundry Company and to authorize the expenditure of $2.00 to establish a contract from the General Fund. ($2.00).
Attachments: 1. Legislation Accounting
Explanation

BACKGROUND: This ordinance is for the option to establish Universal Term Contracts (UTC) for Construction Castings. The Department of Public Utilities, Division of Sewers and Drainage is the largest user. The castings are used for sewer construction and repair projects and street repair projects. The term of the proposed option contracts will be through May 31, 2019 with the option to extend one additional one year period, subject to mutual agreement of both parties. The Purchasing Office opened formal bids on January 26, 2017.

The Purchasing Office advertised and solicited competivie bids in accordance with the competitive bid section of the Columbus City Code (Solicitation RFQ004186). Thirty-one (31) bids were solicited. Two bids were received (MAJ:2).

There was a tie on item 17. The recommendation is to award this item to Neenah Foundry Company because items 13, 14 and 17 are 3 pieces of a set. Item 17 is the lid that is installed on item 14. Valuable resources will be saved and efficiencies realized if orders can be placed for complete sets.

The Purchasing Office is recommending award of two contracts to the lowest, responsive and best bidders:

EJ USA, Inc, #CC007496, exp. 1/9/2019, Estimated Annual Expenditure $75,000.
Neenah Foundry Company, #CC08331-105542, exp. 3/5/17, Estimated Annual Expenditure $75,000.

These companies are not debarred according to the Excluded Parties listing of the Federal Government and are not listed in the Auditor of State database for Findings for Recovery.

FISCAL IMPACT: Funding to establish these option contracts is budgeted in the General Fund. Public Utilities Department will be required to obtain approval to expend from their own appropriations.

Title

To authorize the Finance and Management Director to enter into two Universal Term Contracts for the option to purchase Construction Castings from EJ USA and Neenah Foundry Company and to authorize the expenditure of $2.00 to establish a contract from th...

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