Explanation
BACKGROUND: This legislation is for the option to establish a Universal Term Contract (UTC) for the purchase of Trophies and Awards. The Department of Recreation and Parks is the primary user. This contract will provide for the purchase of trophies and awards for various City league programs, tournaments and events on an as needed basis. The contract will last two (2) years, expiring March 31, 2019, with an option to extend for one (1) additional year. The Purchasing Office opened formal bids on January 26, 2017.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329.06 relating to competitive bidding (Request for Quotation No. RFQ004213). Three (3) companies responded with two (2) providing quotes.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
Village Trophy Company, CC#: 56180-142359 Expires 2/27/2019, All items, $1.00
Total Estimated Annual Expenditure: $35,000.00
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: Funding to establish this option contract is from the General Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures. This ordinance is being submitted as an emergency as the current contract expires March 31, 2017 and there is a continuing need to provide Trophies and Awards to event participants.
Title
To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Trophies and Awards with Village Trophy Company; to authorize the expenditure of $1.00 to establish the contract from the General Fund; and to declare an emergency. ($1.00)
Body
WHEREAS, trophie...
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