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File #: 0579-2017    Version: 1
Type: Ordinance Status: Passed
File created: 2/27/2017 In control: Recreation & Parks Committee
On agenda: 3/13/2017 Final action: 3/16/2017
Title: To authorize and direct the City Auditor to set up a certificate in the amount of $200,000.00 for various expenditures for labor, materials, and equipment in conjunction with Recreation and Parks facility improvements; to amend the 2016 CIB and transfer funding within the Recreation and Parks Voted Bond Fund; to authorize the expenditure of $200,000.00 from the Recreation and Parks Voted Bond Fund; and to declare an emergency. ($200,000.00)
Attachments: 1. recreation facility improvements

Explanation

 

Background: This ordinance authorizes the City Auditor to set up a certificate in the amount of $200,000.00 for various expenditures for labor, materials, and equipment in conjunction with recreation facility improvements.  These are Recreation Facility expenditures that may include, but are not limited to items such as equipment improvements, bleacher replacements, facility additions, kitchen renovations, etc. Contracts will be entered into in compliance with the procurement provisions of Columbus City Code Chapter 329.

 

A committee of Recreation Facility staff will prioritize improvements and upgrades yearly and determine the needed facility upgrades on an as needed basis.

 

Emergency Justification: Emergency action is requested to ensure that needed improvements are not delayed; keeping the impact on customers to a minimum and allowing safety issues that arise to be addressed in a timely manner. It is important to have this funding available to address facility needs when they arise.

 

Benefits to the Public:  Having this funding in place for Recreation facility needs as they arise will benefit the community by helping to ensure that facilities are safe, accessible, updated, and user friendly.

 

Community Input Issues:  Many issues that this funding helps to address come straight from the community, through 311 and direct contact with the department. The community has expressed the desire for well-kept and updated facilities through public workshops, social media, and direct contact with city staff. 

 

Area(s) Affected: The entire City of Columbus is affected by having the funding in place to act efficiently on issues that arise in our facilities.

 

Master Plan Relation: This project will support the mission of the Recreation and Parks Master Plan by helping to ensure that facilities remain safe, updated, and user friendly.

 

Fiscal Impact: $200,000.00 is budgeted and available in the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of these various expenditures. 

 

Title

 

To authorize and direct the City Auditor to set up a certificate in the amount of $200,000.00 for various expenditures for labor, materials, and equipment in conjunction with Recreation and Parks facility improvements; to amend the 2016 CIB and transfer funding within the Recreation and Parks Voted Bond Fund; to authorize the expenditure of $200,000.00 from the Recreation and Parks Voted Bond Fund; and to declare an emergency. ($200,000.00)

 

Body

 

WHEREAS,  it is necessary to authorize the City Auditor to set up a certificate in the amount of $200,000.00 for various expenditures for labor, materials, and equipment in conjunction with Recreation facility improvements; and

 

WHEREAS, it is necessary to amend the 2016 Capital Improvement Budget; and

 

WHEREAS, it is necessary to authorize the expenditure of $200,000.00 from the Recreation and Parks Voted Bond Fund; and

 

WHEREAS, funding is available for these improvements from unallocated balances within the Voted Recreation and Parks Bond Fund; and

 

WHEREAS, these expenditures may include, but are not limited to, items such as equipment improvements, bleacher replacements, facility additions, kitchen renovations, etc. Contracts will be entered into in compliance with the procurement provisions of Columbus City Code Chapter 329; and

 

WHEREAS, an emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to establish this auditor certificate so that needed improvements are not delayed, keeping the impact on customers to a minimum and allowing safety issues to be addressed in the timely manner; and,  NOW, THEREFORE

 

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

 

SECTION 1. That the City Auditor is authorized to set up a certificate in the amount of $200,000.00 for various expenditures including, but not limited to the purchase of labor, materials, and equipment, in conjunction with various Recreational facility improvements within the Recreation and Parks Department. 

 

SECTION 2. That the 2016 Capital Improvements Budget Ordinance 0960-2016 is hereby amended as follows in order to provide sufficient budget authority for this legislation and future projects.

 

CURRENT:

Fund 7702; P510125-100000; Alum Creek Facility; $827,000 (SIT Supported)

Fund 7702; P510035-100271; Recreation Facility as needed Improvements; $0 (SIT Supported)

 

AMENDED TO:

Fund 7702; P510125-100000; Alum Creek Facility; $627,000 (SIT Supported)

Fund 7702; P510035-100271; Recreation Facility as needed Improvements; $200,0000 (SIT Supported)

 

SECTION 3. That the transfer of $200,000.00 or so much thereof as may be needed is hereby authorized between projects within Fund 7702 Recreation and Parks Bond Fund per the account codes in the attachment to this ordinance.

 

See attached DAX funding Information

 

SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.

 

SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation.

 

SECTION 6.  That the expenditure of $200,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Voted Recreation and Parks Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.

 

SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.

 

SECTION 8. That this Council hereby recognizes that this ordinance does not identify specific contractors or vendors for the expenditure purposes authorized herein and hereby delegates sole and final contracting decisions relative to the determination of lowest, best, most responsive and most responsible vendor(s) to the Director of Recreation and Parks and or the Director of Finance and Management.  All contracts will be entered into in compliance with the procurement provisions of Columbus City Code Chapter 329.

 

SECTION 9.  That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.