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File #: 0173-2017    Version: 1
Type: Ordinance Status: Passed
File created: 1/18/2017 In control: Technology Committee
On agenda: 3/27/2017 Final action: 3/29/2017
Title: To amend the 2016 Capital Improvement Budget; to authorize the transfer of appropriation and cash between projects; to authorize the Director of Finance and Management, on behalf of the Department of Technology (DoT), to establish a purchase order/contract with Bill & Mike’s Photo, Inc. for the purchase of cameras and related equipment for CTV Media Services; to authorize the expenditure of $28,964.00 from the Department of Technology, Information Services Division, Information Services Bond Fund, and to declare an emergency. ($28,964.00)
Attachments: 1. CTV Camera Award Letter Bill Mike Photo 2016.pdf, 2. BidTab Media Svcs Camera Formal Bid.tmp.pdf, 3. 0173-2017 EXP
Explanation

BACKGROUND:
This ordinance authorizes the Director of the Department of Finance and Management, on behalf of the Department of Technology, to establish a purchase order with Bill & Mike’s Photo, Inc. in the amount of $28,964.00 to purchase cameras and related equipment for CTV Media Services, who has a need to upgrade its digital cameras to ensure continued reliability for broadcasting services and high-quality studio style field interviews.

The Department of Technology procured these goods through the relevant sections of Chapter 329 of the Columbus City Codes, pursuant to solicitation RFQ003839. Five (5) responses to this solicitation were received by the city’s Purchasing Office with the bids opened on Thursday, December 1, 2016. The two lowest bidders identified below did not bid on all the items as requested. Therefore, Bill & Mike’s Photo, Inc., was deemed the lowest, responsive, and responsible bidder as their bid included a price quote for all the requested items for a total cost of $28,964.00. The ordinance will authorize that Bill & Mike’s Photo, Inc. be awarded the bid and provide the requested cameras and equipment as specified in the bid.

Bidders: Amount
1. Camcor, Inc. $20,269.77 (did not bid on all items)
2. CDW Government, Inc. $21,335.31 (did not bid on all items)
3. Bill & Mike’s Photo $28,964.00
4. Adorama Camera $29,834.74
5. Bhayana Brothers, LLC $31,586.35


This ordinance also authorizes the 2016 Capital Improvement Budget (CIB) to be amended and the transfer of appropriation and cash between projects within the Information Services Bond Fund, to accommodate the expenditure authorized by this ordinance as well as other ordinance expenditures forthcoming.

EMERGENCY ACTION:
Emergency action is requested to ensure that the necessary purchase order for the equipment is established in a timely manner and that these...

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