Explanation
This legislation authorizes the Director of the Department of Public Utilities (DPU) to modify an existing contract with Total Compliance, LLC for Hazardous Waste Operations and Emergency Response (HAZWOPER) Training Services to provide all training and materials necessary to provide HAZWOPER Technician and Operations level courses, refresher sessions, and hazardous materials awareness classes for the Department of Public Utilities.
The U.S. Department of Labor/Occupational Safety and Health Administration (OSHA) has established federal safety and health standards for hazardous waste operations and emergency response in public sector (state and local government) workplaces and the State of Ohio has adopted these standards (Ohio Administrative Code (OAC) 4167-3-01 and OAC 4167-3-04). In the normal operations of the Department of Public Utilities, there are various substances and waste that require proper disposal for compliance with these regulations.
The Department of Public Utilities advertised and solicited competitive bids in accordance with Section 329 of the Columbus City Code (Solicitation RFQ000888). Total Compliance, LLC was the lowest, responsive, responsible and best bidder. The original contract was in effect from the date of execution to May 31, 2017 and allowed for two additional one-year extensions. The Department is pleased with Total Compliance, LLC’s performance and would like to modify the original contract to extend the term for the first of two possible extensions and increase the funding by $21,600.00 for the additional year for a total of $43,200.00.
SUPPLIER: Total Compliance, LLC 20-3604041, expiration date: 5/18/2018 MAJ
Total Compliance, LLC does not hold MBE/FBE status.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
1. Amount of additional funds: Total amount of additional funds needed for this contract modification No. 1 is $21,600.00. Total contract amount including this modification is $43,200.00.
2. Reason additional funds were not foreseen: The need for additional funds was known at the time of the initial contract. This legislation is to encumber the funds budgeted for fiscal year 2017.
3. Reason other procurement processes not used: Work under this modification is a continuation of services included in the scope of the original RFP. No lower pricing/more attractive terms and conditions are anticipated at this time.
4. How was cost determined: The cost, terms, and conditions are in accordance with the original agreement.
FISCAL IMPACT: $21,600.00 is budgeted and needed for this purchase.
2016: $20,450.00
2015: $27,510.00
Title
To authorize the Director of Public Utilities to enter into a planned modification of the contract with Total Compliance, LLC for Hazardous Waste Operations and Emergency Response training services for the Department of Public Utilities, to authorize the expenditure of $1,317.60 from the Power Operating Fund, $8,380.80 from the Water Operating Fund, $9,396.00 from the Sewer Systems Operating Fund, and $2,505.60 from the Storm Sewer Operating Fund. ($21,600.00)
Body
WHEREAS, the Department of Public Utilities wishes to modify, increase, and extend contract No. PO024251 with Total Compliance, LLC for Hazardous Waste Operations and Emergency Response training services; and
WHEREAS, the vendor has agreed to modify, increase, and extend contract No. PO024251 at current prices and conditions, and it is in the best interest of the City to exercise this option, and
WHEREAS, Hazardous Waste Operations and Emergency Response training services are needed by the Department of Public Utilities; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, to authorize the Director of Public Utilities to modify, increase and extend the current contract for Hazardous Waste Operations and Emergency Response training services in accordance with the terms, conditions, and specifications of Solicitation Number: RFQ000888 on file in the Department of Public Utilities, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Public Utilities Director be, and is hereby authorized to modify, increase, and extend the existing agreement with Total Compliance, LLC for Hazardous Waste Operations and Emergency Response training services. Total amount of modification No. 1 is ADD $21,600.00. Total contract amount including this modification is $43,200.00.
SECTION 2. That said firm shall conduct the work to the satisfaction of the Director of Public Utilities.
SECTION 3. That this modification is in accordance with the relevant provisions of City Code, Chapter 329 relating to contract modifications.
SECTION 4. That the expenditure of $21,600.00 or so much thereof as may be needed, is hereby authorized per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.