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File #: 0387-2017    Version: 1
Type: Ordinance Status: Passed
File created: 2/8/2017 In control: Judiciary And Court Administration Committee
On agenda: 3/27/2017 Final action: 3/29/2017
Title: To authorize the appropriation and expenditure of $707,000.00 from the Collection Fees fund; to authorize the City Attorney to enter into the third year of three year renewable contracts with Linebarger, Goggan, Blair & Sampson LLP, Capital Recovery Systems, Inc., and Apelles, LLC for the collection of delinquent accounts; and to declare an emergency. ($707,000.00)
Attachments: 1. Ord 0387-2017 Attachment

Background: This legislation will authorize the City Attorney to enter in to the third year of a three (3) year, renewable annually, contract previously authorized by Ordinance 0824-2016 with collection agents Linebarger, Goggan, Blair & Sampson LLP, Capital Recovery Systems, Inc., and Apelles, LLC and will authorize the payment of court costs, and the reimbursement of any overpayments collected from the Collection Fees fund. This fund is generated by fees collected by collection agents and used to pay the associated collection costs due.

The accounts receivables collection program within the City Attorney's Claims Section has been ongoing since 1996. In the Fall of 2014, the City Attorney put out a Request for Proposals (RFP) for Collection Services and received a total of nine (9) responses. A five-member Selection Committee reviewed the proposals and of the nine (9), five (5) companies were invited to give presentations and to further discuss their qualifications. After thorough review and consideration, the Selection Committee chose the three (3) collection agencies listed above.

In 2009 a program was implemented via ordinance 0130-2009 which adjusted the fee structure of the City’s debt collection program. Effective April 1, 2009, a fee was added to the total debt collected on all new and existing accounts without payment plans. This allows the City to recover 100% of the debts collected and the debtor pays the additional collection fee. This program will continue under the contracts with our chosen collection agents.

Emergency: Emergency declaration is requested so the collection process can continue without interruption.

Contract Compliance Numbers:
Linebarger, Goggan, Blair & Sampson, LLP, 74-2864602 expires 04/22/2017
Capital Recovery Systems Inc., 31-1570459 expires 04/20/2017
Apelles, LLC, 41-2104380 expires 03/24/2018

These companies are neither debarred according to the Excluded Party Listing System of the Federal Gover...

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