Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Technology (DoT), on behalf of the Columbus Police Division, to continue an annual software maintenance and support agreement, for the MultiBridge and Talon software applications, with Core Technology Corporation. The original agreement (FL001003) was entered into January 22, 2002, authorized by ordinance 2299-01, passed December 17, 2001. The agreement was most recently continued by authority of ordinance 0199-2016, passed February 29, 2016, through PO007535. This ordinance will provide an additional year of software maintenance and support for the period April 1, 2017 to March 31, 2018. The total cost of the contract agreement is $15,620.00.
The Department of Technology requires technical support and software maintenance services from Core Technology Corporation to support ongoing operations of the City's MultiBridge and Talon software applications, which support the City's connectivity to the Ohio LEADS system. Without the software maintenance and support services provided by Core Technology Corporation, the City will not be able to utilize these applications. Also, this agreement will allow the City to continue receiving software upgrades, support, and related services for the MultiBridge and Talon software applications. These applications allow for encrypted access to the Ohio LEADS system to enhance productivity and improve performance.
Core Technology Corporation is the sole proprietor and copyright holder of the MultiBridge and Talon software applications. Accordingly, Core Technology Corporation is also the sole source of supply for upgrades, maintenance, support, new releases, and additional copies of these products. For this reason, this ordinance is being submitted in accordance with the provisions of Sole Source procurement of the City of Columbus Code Chapter 329.
EMERGENCY:
Emergency action is requested to expedite authorization of these contracts in order to facilitate and maintain uninterrupted services from the suppliers.
FISCAL IMPACT:
In 2015 and 2016, the Department of Technology legislated $14,946.00 and $14,874.00, respectively, with Core Technology Corporation, for software licenses and support services. The 2017 cost for this contract is $15,620.00, bringing the aggregate contract total amount to $171,557.00. The funds to cover this cost were budgeted and are available in the Department of Technology's information services operating fund in the direct charge budget.
CONTRACT COMPLIANCE NUMBER:
Vendor Name: Core Technology Corporation CC#/FID#: 38 - 2383186 Expiration Date: 2/21/2019
DAX Vendor Acct.#: 007566
Title
To authorize the Director of the Department of Technology to continue an annual software maintenance and support agreement with Core Technology Corporation in accordance with the sole source procurement provisions of the Columbus City Codes; and to authorize the expenditure $15,620.00 from the Department of Technology, Information Services Operating fund, and to declare an emergency. ($15,620.00)
Body
WHEREAS, the Department of Technology, on behalf of the Department of Public Safety, Division of Police, has a need to continue an annual software maintenance and support agreement for the MultiBridge and Talon software applications; and
WHEREAS, this ordinance will provide an additional year of software maintenance and support for the period April 1, 2017 to March 31, 2018 at a cost of $15,620.00 ; and
WHEREAS, the original agreement (FL001003) was entered into January 22, 2002, authorized by ordinance 2299-01, passed December 17, 2001. The agreement was most recently continued by authority of ordinance 0199-2016, passed February 29, 2016, through purchase order PO007535; and
WHEREAS, the Department of Technology requires technical support and software maintenance services from Core Technology Corporation to support ongoing operations of the City's MultiBridge and Talon software applications, which support the City's connectivity to the Ohio LEADS system. Without the software maintenance and support services provided by Core Technology Corporation, the City will not be able to utilize these applications; and
WHEREAS, Core Technology Corporation is the sole proprietor and copyright holder of the MultiBridge and Talon software applications and also the sole source of supply for upgrades, maintenance, support, new releases, and additional copies of these products; therefore, this ordinance is being submitted in accordance with the provisions of sole source procurement of the Columbus Code Chapter 329; and
WHEREAS, an emergency exists in the daily operation of the Department of Public Safety in that it is immediately necessary to authorize the Director of the Department of Technology, on behalf of the Department of Public Safety, Division of Police, to continue an annual software maintenance and support agreement for the MultiBridge and Talon software applications with Core Technology Corporation, to allow for uninterrupted daily operations and for the immediate preservation of the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Technology, on behalf of the Department of Public Safety, Division of Police, be and is hereby authorized to continue an annual software maintenance and support agreement for the MultiBridge and Talon software applications with Core Technology Corporation in the amount of $15,620.00. This ordinance will provide an additional year of software maintenance and support for the period April 1, 2017 to March 31, 2018.
SECTION 2. That the expenditure of $15,620.00 or so much thereof as may be necessary is hereby authorized to be expended from: (see attachment 0440-2017 EXP):
Dept./Div.: 47-01|Obj Class: 03 |Main Account: 63946| Fund: 5100|Sub-fund: 510001|Program:CW001|Section 3:470104| Section 4:IS01| Section 5: IT1215{Police Div.}|Amount: $15,620.00| {MultiBridge/ Talon Maintenance & Support}
SECTION 3. That the City Auditor is authorized to make any changes to revise the funding source for any contract or contract modifications associated with this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That this agreement is being established in accordance with the sole source provisions of the Columbus City Code, Chapter 329.
SECTION 6. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.