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File #: 0441-2017    Version: 1
Type: Ordinance Status: Passed
File created: 2/13/2017 In control: Technology Committee
On agenda: 3/27/2017 Final action: 3/29/2017
Title: To authorize the Directors of the Department of Technology and the Department of Public Safety to enter into a contract with Motorola Solutions, Inc. for the fourth year renewal of software and maintenance support services associated with the Division of Police’s PremierOne Records computerized crime data reporting system in accordance with sole source provisioning in the Columbus City Code; to authorize the expenditure of $285,850.00 from the Department of Technology, Information Services Operating Fund; and to declare an emergency. ($285,850.00)
Attachments: 1. 0441-2017 Motorola P1 Sole Source Form 2017, 2. 0441- Motorola P1 Quote 2017, 3. 0441-2017 EXP, 4. 0441-2017 - Sole Source Letter Motorola Solutions, Inc. 2017
Explanation

BACKGROUND:

In 2002, the Division of Police purchased and implemented a computerized Ohio Incident Based Reporting System/National Incident Based Reporting System (OIBRS/NIBRS), per Ordinance 2253-2001 passed December 17, 2001, for offense and complaint/incident reports. NIBRS is a set of rules set forth by the federal government to be followed by local and state agencies when reporting crime statistics. It assures all law enforcement agencies report crime data using the same data makers, types, and descriptors, as well as the same reporting methods, which enhances the FBI's ability to analyze the incoming statistics. The data migration from the legacy records management system (NetRMS) to the Motorola PremierOne Records system was authorized under ordinance 0343-2014 passed February 24, 2014 (EL015362), and awarded through solicitation SA005116 allowing for the data to be housed in one system.

This legislation will authorize the Directors of the Department of Technology and the Department of Public Safety, Division of Police, to enter into the software and maintenance support services contract with Motorola Solutions, Inc. to manage the maintenance agreement on the PremierOne Records Computerized Crime Data Reporting System. The original contract (EL014325) was authorized by ordinance 0855-2013 on April 22, 2013 and included the option to renew for four (4) additional one (1) year terms after the initial year of the contract in accordance with the sole source provisions of the Columbus City Code, Chapter 329. The contract was most recently authorized under ordinance 0197-2016 passed February 29, 2016 through PO014066. This ordinance authorizes the Directors of the Department of Technology and the Department of Public Safety, Division of Police, to establish the fourth renewal of the possible four (4) additional one (1) year terms for the term period from March 1, 2017 through February 28, 2018, at the cost of $285,850.00, bringing the aggrega...

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