Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into contract with Arcadis U.S., Inc., in the amount of up to $400,000.00 for the UIRF - Milo Grogan Second Avenue Improvements contract.
The UIRF - Milo Grogan Second Avenue Improvements contract was originally advertised as the UIRF Second Avenue Curb Extensions project, with a C.I.P. Number of 440005-101873. The Department of Development has decided to re-name the project to UIRF- Milo Grogan Second Avenue Improvements, with a C.I.P. number of 440005-102221. The rest of this legislation shall use this contract name and C.I.P. number.
The intent of this contract is to provide the Department of Public Service with continuing, contractual access to additional resources that are necessary to produce construction plans and associated deliverables for improvements to East Second Avenue from Sixth Street to St. Clair Avenue. Improvements will generally consist of new pervious pavement in the parking lane of 2nd Avenue, resurfacing the remaining existing pavement, replacing the existing curb and installation of curb extensions to define the parking areas. Streetscape improvements will consist of replacement of existing sidewalks, new street trees, and new street lighting with underground circuit. The signals at Cleveland Avenue and St. Clair Avenue will be modified to accommodate the proposed improvements.
The Department of Public Service, Office of Support Services, solicited Requests for Proposals for the UIRF- Milo Grogan Second Avenue Improvements contract. The project was formally advertised on the Vendor Services web site from December 15, 2016, to January 17, 2017. The city received seven (7) responses. All proposals were deemed responsive and were fully evaluated when the Evaluation Committee met on January 27, 2017.
Company Name City/State Business Status
Arcadis U.S., Inc. Columbus, OH MAJ
TranSystems Corporation of Ohio Columbus, OH MAJ
Strand Associates, Inc. Columbus, OH MAJ
Crawford, Murphy & Tilly, Inc. Columbus, OH MAJ
Dynotec, Inc. Columbus, OH MBE
Columbus Engineering Consultants Columbus, OH AS1
FTCH Columbus, OH MAJ
Arcadis U.S., Inc. received the highest score by the evaluation committee and will be awarded the UIRF- Milo Grogan Second Avenue Improvements contract.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Arcadis U.S., Inc.
2. CONTRACT COMPLIANCE
Arcadis U.S., Inc.’s contract compliance number is 57-0373224 and expires 5/14/2017, vendor number 009409.
3. FISCAL IMPACT
Funds in the amount of $400,000.00 are available for this project in the Streets and Highways Bond Fund, Fund 7704 within the Department of Public Service. A transfer between projects is necessary to establish sufficient cash and budget authority for this project.
4. EMERGENCY DESIGNATION
Emergency action is requested to provide necessary engineering and design funding and prevent unnecessary delays in the Department of Development’s UIRF Program.
Title
To amend the 2016 Capital Improvements Budget; to authorize the transfer of funds between projects within the Streets and Highways Bond Fund; to authorize the Director of Public Service to enter into contract with Arcadis U.S., Inc. for engineering, technical, and surveying services in connection with the UIRF- Milo Grogan Second Avenue Improvements contract; to authorize the expenditure of up to $400,000.00 from the Streets and Highways Bonds Fund; and to declare an emergency. ($400,000.00)
Body
WHEREAS, the Department of Public Service is currently engaged in the UIRF- Milo Grogan Second Avenue Improvements project; and
WHEREAS, it is necessary to authorize an amendment to the 2016 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it is necessary to authorize the transfer within and an expenditure of up to $400,000.00 within the Streets and Highways Bond Fund, Fund 7704; and
WHEREAS, the Director of Public Service has identified the need to enter into a professional service contract to provide for engineering and design services for improvements for the UIRF- Milo Grogan Second Avenue Improvements contract; and
WHEREAS, a Request For Proposal was issued for this need and Arcadis U.S., Inc.’s proposal was scored the highest by the evaluation committee; and
WHEREAS, this ordinance authorizes the Director of Public Service to enter into contract with Arcadis U.S., Inc. for the provision of engineering and design services described above in the amount of up to $400,000.00; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to enter into contract with Arcadis U.S., Inc. so that funding can be made available for necessary engineering and design services for the UIRF- Milo Grogan Second Avenue Improvements project thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the 2016 Capital Improvements Budget authorized by ordinance 0960-2016 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change /Amended
7704 / P440005-100000 / UIRF (Voted Carryover) / $1,126,065.00 / ($400,000.00) / $726,065.00
7704 / P440005-102221 / UIRF Milo Grogan 2nd Avenue Improvements (Voted Carryover) / $0.00 / $400,000.00 / $400,000.00
SECTION 2. That the transfer of $400,000.00, or so much thereof as may be needed, is hereby authorized between projects within Fund 7704 Streets and Highways G.O. Bonds Fund per the account codes in the attachment to this ordinance:
SECTION 3. That the Director of Public Service be and is hereby authorized to enter into contract with Arcadis U.S., Inc., 100 East Campus View Blvd, Suite 200, Columbus, OH 43235, for the UIRF- Milo Grogan Second Avenue Improvements contract for engineering and design services in an amount of up to $400,000.00.
SECTION 4. That the expenditure of $400,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7704 Streets and Highways G.O. Bond Fund in object class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.