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File #: 0478-2017    Version: 1
Type: Ordinance Status: Passed
File created: 2/17/2017 In control: Judiciary And Court Administration Committee
On agenda: 3/27/2017 Final action: 3/29/2017
Title: To authorize the City Attorney to modify a contract with West Publishing Corporation, dba Elite, A Thomson Reuters business, for the customization of the legal case/matter management software system; to authorize the expenditure of $21,000.00 from the Environmental Fund; to waive the competitive bidding provisions of Chapter 329 of Columbus City Code ; and to declare an emergency. ($21,000.00)
Attachments: 1. 0478-17 ProLaw Attachment A.pdf, 2. BidWaiverForm 0478-17.pdf
Explanation

BACKGROUND: The City Attorney’s Office implemented a customized legal/case management software system known as ProLaw in 2012 to manage civil case file information. The project was completed in June, 2016. Due to the nature of the software, further customizations are needed from time to time to better utilize the functionality and capabilities of the software as well as better meet the needs of the office for record keeping, reporting and data collection. Therefore, the City Attorney entered into a contract with West Publishing in the amount of $14,700.00 (PO-026976-1) to facilitate the continuing customizations as well as expand usage to accommodate environmental case file information.

This legislation authorizes the City Attorney to modify the current contract with West Publishing Corporation dba Elite, A Thomson Reuters business, for the continued customization of ProLaw. It further authorizes the expenditure of the necessary funds from the Environmental Fund.

A waiver of the competitive bidding provisions of Chapter 329 of Columbus City Code are being requested to allow the continuation of the updates and customizations currently in process. The GSA rate of $210.00 per hour will be used.

The original contract was for $14,700.00. This modification will authorize an additional $21,000.00 from the Environmental Fund, bringing the total new maximum contract amount to $35,700.00 and will further extend the term through February 28, 2018.

EMERGENCY: There is an immediate need to modify the existing contract so the use of the database and needed customizations can continue uninterrupted.

FISCAL IMPACT: This project is being funded from the Environmental Fund 2297, where there are adequate funds available.

CONTRACT COMPLIANCE NUMBER: West Publishing Corporation dba Elite, A Thomson Reuters business CC26973-102810, expires 08-23-18.

Title

To authorize the City Attorney to modify a contract with West Publishing Corporation, dba E...

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