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File #: 0482-2017    Version: 1
Type: Ordinance Status: Passed
File created: 2/17/2017 In control: Recreation & Parks Committee
On agenda: 3/27/2017 Final action: 3/29/2017
Title: To authorize the Director of Recreation and Parks to enter into contract with PDT Communications, LTD, pursuant to the provisions of the sole source procurement of the Columbus City Code, for technology systems, software licensing and support, and associated professional services in support of COAAA’s Customer Interaction Center telephone system; to authorize the expenditure of $40,070.80 from the Recreation and Parks Grant Fund. ($40,070.80)
Attachments: 1. PDT contractgrid.pdf, 2. SoleSourceForm PDT(a).pdf
Explanation
BACKGROUND:
The Central Ohio Area Agency on Aging (COAAA) will be migrating from their current GroupWise email platform to Microsoft Exchange 365. PDT Communications will need to be engaged to support this configuration change. PDT Communication’s System Engineers will support the COAAA IT staff on the required permissions and system configuration.

COAAA has also outgrown its current VOIP call channel capacity and will need to engage PDT for professional services to implement configuration changes, testing with COAAA resources to confirm AT&T fiber/router configuration, and updated system licenses.

Total cost of this project is $40,070.80, which will include consulting services for the upgrade, migration, additional annual maintenance and support (for the next year), additional user licenses to accommodate the increased capacity, and other components as necessary.

COAAA has been using the CIC (Customer Interaction Center) platform since 2008, and has used this vendor exclusively (PDT Communications, LTD) since the beginning of the project. There is an existing contract in place with PDT Communications, LTD for annual maintenance and support of the existing system through April 24, 2017. This contract is being awarded pursuant to sole source provisions in Columbus City Code Section 329.19 due to needing the transition to the new email platform to be done by the same vendor to avoid a disruption of services and to minimize costs.


PRINCIPAL PARTIES:
PDT Communications, LTD
P.O. Box 481
Dublin, OH 43017
614-453-4001
Todd Tonucci
Director of Operations

CONTRACT COMPLIANCE:
PDT Communications, LTD, Contract Compliance# 32 0109794 (Expires 3/3/2017)

FISCAL IMPACT:
$40,070.80 is required from the Recreation and Parks Grant Fund to enter into said contracts.

Title
To authorize the Director of Recreation and Parks to enter into contract with PDT Communications, LTD, pursuant to the provisions of the sole source procurement of the Columbus City C...

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