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File #: 0512-2017    Version: 1
Type: Ordinance Status: Passed
File created: 2/21/2017 In control: Technology Committee
On agenda: 3/27/2017 Final action: 3/29/2017
Title: To authorize the Director of the Department of Technology to continue an agreement with OARnet/OSU for existing VMWare software licensing, maintenance, and support services; to authorize the expenditure of $117,439.35 from the Department of Technology, Information Services Division, Information Services Operating Fund; and to declare an emergency. ($117,439.35)
Attachments: 1. 0512-2017 EXP, 2. 0512-2017 VMware Quote 7159491, 3. 0512-2017 OarNet_VMware_frontpage 2017

This legislation authorizes the Director of the Department of Technology (DoT) to continue an agreement with OARnet/OSU, a non-profit organization, for the renewal of VMWare software licensing, maintenance, and support services. The original agreement (EL011737) was authorized by ordinance 1716-2010, passed December 13, 2010. The agreement was most recently renewed by authority of ordinance 0361-2016, passed February 29, 2016, through purchase order PO009119. This ordinance will continue the agreement with OARnet and will co-term all existing support agreement periods to April 1, 2018 (see attachment VMware OARnet Support Quote 2017-2018.pdf). The total cost associated with this ordinance is $117,439.35.

Through the State of Ohio Virtualization Program, authorized for the city’s use by Ordinance No. 582-87, for VMware software licensing renewal, OARnet offers significant discounts on VMWare that are not available in the market place, so it is in the City’s best interests to procure VMWare through OARnet, instead of through another procurement process. The pricing offered to the City reflects the agreed upon public sector discounts available to all participants in the State of Ohio Virtualization Program. The policy for anyone renewing software purchased under the Ohio State University VMware contract can only be renewed through OARnet. (see attached OARnet letter).

VMWare software is needed in order to operate virtual servers. Server virtualization has been adopted by the Department of Technology to reduce the costs of data systems, reduce power consumption and cooling requirements, and provide further capabilities for recovery and availability of information systems. The initial phase of the virtualization project was completed in 2009. The project is ongoing, and will allow the Department of Technology to further reduce costs of software licensing and hardware purchases, and realize power consumption savings.


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