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File #: 0554-2017    Version: 1
Type: Ordinance Status: Passed
File created: 2/24/2017 In control: Public Utilities Committee
On agenda: 4/3/2017 Final action: 4/5/2017
Title: To authorize the Director of Public Utilities to execute a contract with UCL, Inc. for the Smoky Row Tanks Painting Improvements Project; to authorize a transfer and expenditure up to $1,219,621.00 within the Water General Obligations Bonds Fund; for the Division of Water; and to authorize an amendment to the 2016 Capital Improvements Budget. ($1,219,621.00)
Attachments: 1. ORD 0554-2017 Bid Tab, 2. ORD 0554-2017 QFF, 3. ORD 0554-2017 Information, 4. ORD 0554-2017 SWIF, 5. ORD 0554-2017 map, 6. ORD 0554-2017 Funding

Explanation

 

1. BACKGROUND:  This legislation authorizes the Director of Public Utilities to enter into a water tank painting project with UCL, Inc. for the Smoky Row Tanks Painting Improvements Project; in an amount up to $1,219,621.00; for Division of Water Contract Number 2185.

 

Work on this project consists of: blasting and coating all interior surfaces of the interior dry portions, performing touch ups to the interior wet portions, power washing and painting the roofs, power washing the exteriors, and installing ice deflectors for the Smoky Row East and West Tanks, and other such work as may be necessary to complete the contract, in accordance with the Invitation For Bid (IFB).

 

The Smoky Row tanks are located in the “Far Northwest” planning area.

 

2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: There are currently 37 water tanks in the distribution system and 25 of them are maintained by the City of Columbus, Division of Water.  To keep these tanks in optimal condition, each year tank interiors or exteriors are identified to be recoated.  The Smoky Row East and West tank interior dry areas need to be recoated at this time. The tanks will be industrial blasted to bare metal and recoated.  Other improvements will include installing ice guards on and recoating both tank roofs, various exterior and interior paint touch ups, and power washing the tank exteriors.  These improvements will prolong the service life of these tanks.

 

3.0 CONSTRUCTION CONTRACT AWARD:  The Director of Public Utilities publicly opened three bids on February 15, 2017:  UCL - $1,219,621.00; George Kountoupes Painting - $1,603,215.00; and American Suncraft Co. - $2,165,622.50.

 

3.1 PRE-QUALIFICATION STATUS: UCL, Inc. has met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.  There are no proposed subcontractors on this project.

 

UCL’s bid was deemed the lowest, best, most responsive and responsible bid in the amount of $1,219,621.00.  Their Contract Compliance Number is 331-1697362 (expires 2/21/19, Majority, DAX #005810).  Additional information regarding all bidders, description of work, contract time frame and detailed amounts can be found on the attached Information form.

 

Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against UCL, Inc.

 

4. FISCAL IMPACT:  A transfer of funds within the Water G.O. Bonds Fund will be necessary as well as an amendment to the 2016 Capital Improvements Budget.

 

 

Title

 

To authorize the Director of Public Utilities to execute a contract with UCL, Inc. for the Smoky Row Tanks Painting Improvements Project; to authorize a transfer and expenditure up to $1,219,621.00 within the Water General Obligations Bonds Fund; for the Division of Water; and to authorize an amendment to the 2016 Capital Improvements Budget.  ($1,219,621.00)

 

 

Body

 

WHEREAS, three bids for the Smoky Row Tanks Painting Improvements Project were received and publicly opened in the offices of the Director of Public Utilities on February 15, 2017; and

 

WHEREAS, the lowest, best, most responsive and responsible bid was from UCL, Inc. in the amount of $1,219,621.00; and

 

WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to award and execute a contract for the Smoky Row Tanks Painting Improvements Project; and

 

WHEREAS, it is necessary to authorize a transfer and expenditure of funds within the Water G.O. Bonds Fund, for the Division of Water; and 

 

WHEREAS, it is necessary to authorize an amendment to the 2016 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditure; and

 

WHEREAS, it has become necessary in the usual daily operation of the Division of Water, Department of Public Utilities, to authorize the Director to enter into a contract for the Smoky Row Tanks Painting Improvements Project, for the preservation of the public health, peace, property and safety; now, therefore

 

 BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

 

SECTION 1.  That the Director of Public Utilities is hereby authorized to award and execute a contract for the Smoky Row Tanks Painting Improvements Project with UCL, Inc., 2025 Stapleton Court, Cincinnati, Ohio 45240; in an amount up to $1,219,621.00; in accordance with the terms and conditions of the contract on file in the Office of the Division of Water.

 

SECTION 2.  That said contractor shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Water.

 

SECTION 3. That the transfer of $1,219,621.00 or so much thereof as may be needed, is hereby authorized between projects within Fund 6006 - Water G.O. Bond Fund per the account codes in the attachment to this ordinance.

 

SECTION 4.  That the 2016 Capital Improvements Budget is hereby amended as follows:

 

Fund No. | Project ID | Project Name | Current Authority | Revised Authority | Change

P690477-100000 (NEW) | Water Tank Painting | $750,000 | $0 | -$750,000

P690535-100000 (NEW) | DRWP UV Disinfection | $2,566,318 | $2,096,697 | -$469,621

P690477-100011 (NEW) | Smoky Row Tanks Painting Imp’s | $0 | $1,219,621 | +$1,219,621

 

SECTION 5. That the expenditure of $1,219,621.00 or so much thereof as may be needed, is hereby authorized in Fund 6006 - Water G.O. Bonds Fund, in Object Class 06, Capital Outlay, per the accounting codes in the attachment to this ordinance.

 

SECTION 6.  That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.

 

SECTION 7.  That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.

 

SECTION 8.  That the City Auditor is authorized to establish proper project accounting numbers as appropriate.

 

SECTION 9.  That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.

 

SECTION 10.  That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.