Explanation
1. BACKGROUND:
This legislation authorizes the Director of Public Service to enter into a contract with Shelly & Sands, Inc., for the construction of the Roadway Improvements - Parsons Avenue Corridor - Livingston Avenue to Hosack Street project and to provide payment for construction, construction administration and inspection services.
The Roadway Improvements - Parsons Avenue Corridor - Livingston Avenue to Hosack Street project work consists of: signal removal and/or replacement, curb ramps, bump outs, minor storm sewer work, resurfacing, striping, and signage, and other such work as may be necessary to complete the contract.
The estimated Notice to Proceed date is April 21, 2017. The project was let by the Office of Support Services through Bid Express. Four bids were received on February 9, 2017, (all majority) and tabulated as follows:
Company Name Bid Amount City/State Majority/MBE/FBE
Shelly & Sands, Inc. $4,619,829.50 Columbus, OH Majority
Complete General Construction Co. $5,216,900.31 Columbus, OH Majority
Karvo Companies Inc. $5,256,083.56 Stow, OH Majority
Danbert, Inc. $6,341,703.19 Plain City, OH Majority
Award is to be made to Shelly & Sands as the lowest, responsive, responsible and best bidder for their bid of $4,619,829.50. The amount of construction administration and inspection services will be $461,982.95. The total legislated amount is $5,081,812.45.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Shelly & Sands, Inc.
PRE-QUALIFICATION STATUS
Shelly & Sands and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
2. CONTRACT COMPLIANCE
The contract compliance number for Shelly & Sands, Inc. is 31-4351261, Vendor Number 006043, and expires 12/23/17.
3. FISCAL IMPACT
The project is funded in the Department of Public Service’s 2016 Capital Improvements Budget and with a grant from the Ohio Public Works Commission (OPWC).
4. EMERGENCY DESIGNATION
Emergency action is requested in order to provide for necessary sidewalk work to commence as early as possible to ensure the safety of the traveling public.
Title
To authorize the City Auditor to appropriate funds in the Transportation Grants Fund; to authorize the Director of Public Service to enter into contract with Shelly & Sands, Inc.; to authorize the expenditure of the sum of $4,117,012.45, or so much thereof as may be needed, is hereby authorized in the Streets and Highways G.O. Bond Fund; and to provide for the payment of construction, construction administration, and inspection services in connection with the Roadway Improvements - Parsons Avenue Corridor - Livingston Avenue to Hosack Street project; and to declare an emergency. ($5,081,812.45)
Body
WHEREAS, the City of Columbus Department of Public Service is engaged in the Roadway Improvements - Parsons Avenue Corridor - Livingston Avenue to Hosack Street CC03S/CC04S project; and
WHEREAS, work on this project consists of signal removal and/or replacement, curb ramps, bump outs, minor storm sewer work, resurfacing, striping, and signage.
WHEREAS, Shelly & Sands, Inc. will be awarded the contract for the Roadway Improvements - Parsons Avenue Corridor - Livingston Avenue to Hosack Street CC03S/CC04S project; and
WHEREAS, it is necessary to enter into contract with Shelly & Sands, Inc.; and
WHEREAS, it is necessary to authorize the expenditure of the sum of $4,117,012.45, or so much thereof as may be needed, is hereby authorized in the Streets and Highways G.O. Bond Fund, Fund 7704, in object class 06 Capital Outlay; and
WHEREAS, the City has received an OPWC grant and will utilize this OPWC funding for this project; and
WHEREAS, it is necessary to provide funds for construction, construction administration, and inspection services; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to enter into contract with Shelly & Sands, Inc. to ensure the safety of the travelling public, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That from the unappropriated monies and from all monies estimated to come into said funds from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2017, the sum of $964,800.00 is appropriated in Fund 7763 Transportation Grants in Object Class 06 per the account codes in the attachment to this ordinance.
SECTION 2. That the Director of Public Service be and is hereby authorized to enter into contract with Shelly & Sands, Inc., 1515 Harmon Avenue, Columbus, Ohio 43223, for the construction of the : Roadway Improvements - Parsons Avenue Corridor - Livingston Avenue to Hosack Street CC03S/CC04S project in the amount of $4,619,829.50, or so much thereof as may be needed in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to obtain and pay for the necessary inspection costs associated with the project up to a maximum of $461,982.95.
SECTION 3. That the expenditure of the sum of $4,117,012.45, or so much thereof as may be needed, is hereby authorized in the Streets and Highways G.O. Bond Fund, Fund 7704, in object class 06 Capital Outlay; that the expenditure of the sum of $964,800.00, or so much thereof as may be needed, is hereby authorized in the Transportation Grants Fund, Fund 7763, in object class 06 Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by
the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from
and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.