City of Columbus - File #: 0640-2017

• File #: 0640-2017
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 3/3/2017
• In control: Technology Committee
• On agenda: 3/27/2017
• Final action: 3/29/2017
• Title: To authorize the Director of the Department of Technology to continue the contract with JusticeTrax, Inc. for software maintenance and support services associated with the Division of Police’s Crime Lab Information Management System in accordance with the sole source provisions of the Columbus City Code; to authorize the expenditure of $25,200.00 from the Department of Technology, Information Services Operating Fund; and to declare an emergency. ($25,200.00)

Date	Ver.	Action By	Action	Result
3/29/2017	1	CITY CLERK	Attest
3/28/2017	1	MAYOR	Signed
3/27/2017	1	COUNCIL PRESIDENT	Signed
3/27/2017	1	Columbus City Council	Approved	Pass

Explanation

BACKGROUND: This legislation will authorize the Director of the Department of Technology to enter into a contract for software maintenance and support of the Crime Lab Information Management System from JusticeTrax, Inc. This is the Division of Police’s forensic Crime Lab Information Management System (LIMS-Plus) that allows evidence transfers to be performed quicker through use of electronic tracking.

The original contract (EL011134) was authorized by ordinance 1412-2010 on October 18, 2010 in accordance with Solicitation Number SA003600. The most recent renewal for maintenance and support was authorized by ordinance 0205-2016 passed by City Council on February 29, 2016 establishing PO006139.

The Department of Technology will continue to manage the maintenance agreement of the Crime Lab Information Management System on behalf of the Division of Police. This ordinance authorizes the Director of the Department of Technology to establish the annual contract for maintenance and support of the Crime Lab Information Management System for the coverage term period from March 16, 2017 through March 16, 2018 at a cost of $25,200.00, bringing the aggregate contract total to $370,074.67.

The Crime Lab Information Management System is a proprietary system from JusticeTrax, Inc. As such, the City must purchase annual support and maintenance from JusticeTrax, Inc. This ordinance is being submitted in accordance with the provisions of sole source procurement of the City of Columbus Code, Chapter 329.

EMERGENCY:
Emergency action is requested to expedite authorization of this contract in order to facilitate and maintain uninterrupted services from the supplier.

FISCAL IMPACT: In 2015 and 2016, $19,933.15 (ED052672) and $25,200.00 (PO006139) respectively, was expended for software maintenance and support. This year the cost is $25,200.00 for the software maintenance and support services. Funds totaling $26,000.00 are budgeted and available withi...