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File #: 0643-2017    Version: 1
Type: Ordinance Status: Passed
File created: 3/3/2017 In control: Technology Committee
On agenda: 3/27/2017 Final action: 3/29/2017
Title: To authorize the Director of the Department of Technology to continue a contract with DataWorks Plus, LLC for maintenance and support services associated with the Mugshot Database system in accordance with the sole source provisions of the Columbus City Code; to authorize the expenditure of $19,904.72 from the Department of Technology, Information Services Operating Fund; and to declare an emergency ($19,904.72)
Attachments: 1. 0643-2017 Sole Source Form DataWorks Plus, LLC, 2. 0643-2017 EXP, 3. 0643-2017 Quote - DataWorks Plus 2017, 4. 0643-2017 Sole Source Letter - DataWorks Plus
Explanation

BACKGROUND: This legislation will authorize the Director of the Department of Technology on behalf of the Director of the Department of Public Safety, Division of Police, to continue maintenance and support services of the Mugshot Database System from DataWorks Plus, LLC. The Central Ohio Data Sharing Initiative was awarded funds through the FY 2007 COPS Technology Program (pursuant to Ordinance #1607-2007) for the purchase of standardized hardware/software, including a web-based Mugshot Database System.

The most recent contract was authorized by ordinance 0198-2016, passed February 29, 2016 through PO003340. This ordinance authorizes the Director of the Department of Technology to continue a contract with DataWorks Plus, LLC for maintenance and support services for the Mugshot Database System at a cost of $19,904.72 for the coverage term period from April 1, 2017 through March 31, 2018.

DataWorks Plus, LLC is the sole provider and copyright holder of the Mugshot database system utilized by the Department of Public Safety, Division of Police. Accordingly, DataWorks Plus LLC is the sole source of supply for upgrades, maintenance, support, new releases, and additional copies of these products. Therefore, this ordinance is being submitted in accordance with the provisions of sole source procurement of the City of Columbus Code, Chapter 329.
EMERGENCY: Emergency action is requested to expedite authorization of this contract in order to facilitate and maintain uninterrupted services from the supplier.

FISCAL IMPACT: In 2015 ($40,684.00) and 2016 ($19,495.40) was expended for software maintenance and support services and system upgrades with DataWorks Plus, LLC for the Mugshot Database System. This year, the cost is $19,904.72 for software maintenance and support services. Funds are budgeted and available within the Department of Technology, direct charge agency, Information Services Operating Fund.

CONTRACT COMPLIANCE:
DataWorks Plus...

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