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File #: 0695-2017    Version: 1
Type: Ordinance Status: Passed
File created: 3/9/2017 In control: Technology Committee
On agenda: 3/27/2017 Final action: 3/29/2017
Title: To authorize the Director of the Department of Technology to continue a contract with Emerson Network Power, Liebert Services, Inc., formerly known as Liebert Global Services, for annual maintenance and related services associated with the Uninterrupted Power Supply (UPS) systems; in accordance with the sole source provisions of the Columbus City Code; to authorize the expenditure of $78,009.00 from the Department of Technology, Information Services Division, Information Services Operating Fund; and to declare an emergency. ($78,009.00)
Attachments: 1. Sole Source Form Ord. 0695-2017.pdf, 2. Sole Source City Letter Emerson_Vertiv_2017.pdf, 3. City of Columbus City Hall Svc 2017_Emerson_Vertiv.pdf, 4. City of Columbus DC_East Svc 2017_Emerson_Veritv.pdf, 5. City of Columbus DC_West Svc 2017_Emerson_Vertiv.pdf, 6. 0695-2017 EXP.pdf
Explanation

BACKGROUND:
This ordinance authorizes the Director of the Department of Technology to continue an agreement with Emerson Network Power for maintenance and related services on the City’s Uninterrupted Power Supply (UPS) systems. The City entered into an agreement (EL006410) for Liebert UPS maintenance services, authorized by ordinance 1160-2006. Last year, that agreement was continued for another year by authority of ordinance 0394-2016, passed March 17, 2016, through purchase order PO007823. Approval of this ordinance will provide UPS maintenance services for the period April 19, 2017 to April 18, 2018, at a total cost of $78,009.00.

Although maintenance services for Liebert UPS systems are available from other suppliers, Emerson Network Power is the only factory authorized service provider for the UPS equipment used at the City's data centers. Where alternate providers of UPS services are required to utilize Liebert technicians, Emerson's policy is to bill the end user directly and not the third party service provider; nor does Emerson support third party organizations with technical back-up or guaranteed parts availability. Given the critical need for reliable UPS systems at the City's data centers, it is in the City's best interests to contract directly with Emerson Network Power. As such, this ordinance is being submitted in accordance with the provisions of sole source procurement of the City of Columbus Code Chapter 329.
EMERGENCY:
Emergency action is requested to expedite authorization of this contract in order to facilitate and maintain uninterrupted services from the supplier.

FISCAL IMPACT:
During fiscal years 2015 and 2016, the amounts of $78,007.60 and $78,009.00, were legislated respectively for maintenance support and related services with Emerson Network Power, Liebert Services, Inc., formerly known as Liebert Global Services, for the batteries UPS system. Funding for the 2017 contract in the amount of $78,009.00 is budg...

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