City of Columbus - File #: 0700-2017

• File #: 0700-2017
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 3/9/2017
• In control: Judiciary And Court Administration Committee
• On agenda: 3/27/2017
• Final action: 3/29/2017
• Title: To authorize the Director of the Department of Finance and Management, on behalf of the Municipal Court Clerk, to enter into the contract with PRIME AE Group, Inc. for the provision of software licenses, maintenance and professional services for the Municipal Court imaging and e-filing system; to authorize an expenditure of $35,243.10 from the Municipal Court Clerk Computer Fund; to authorize the expenditure of $10,639.82 from the Municipal Court Clerk Capital Improvement Fund; to authorize the expenditure of $9,672.54 from the Special Income Tax Fund; and to declare an emergency. ($55,555.46)

Date	Ver.	Action By	Action	Result
3/29/2017	1	CITY CLERK	Attest
3/28/2017	1	MAYOR	Signed
3/27/2017	1	COUNCIL PRESIDENT	Signed
3/27/2017	1	Columbus City Council	Approved	Pass

Explanation

BACKGROUND:
This legislation authorizes the Director of the Department of Finance and Management on behalf of Franklin County Municipal Court, Clerk of Court (“Municipal Court Clerk”) to enter into the contract with PRIME AE Group, Inc., utilizing State Term Contract - ( STS) # 533272-3: expiration date 3/31/21, for the provision of the Hyland OnBase Unity Integration Toolkit and Production Document imaging licenses, maintenance, and professional services (“software”) for the Municipal Court imaging and e-filing system. The term of the contract is for one year.

The Unity Integration Toolkit software license will integrate the CourtView System with the Imaging System to display images through the online CourtView portal. Also, integration between these systems will benefit our e-filing initiative to allow easier access to imaged case file information online.”

The Production Document imaging licenses will provide integration between the new high volume scanners and the Imaging System allowing the batch processing of bar coded case files.

3SG Corporation a dealer of Hyland Software, Inc. installed and configured the Hyland OnBase software for the Franklin County Municipal Court’s imaging system. 3SG Corporation merged with PRIME AE Group, Inc. and is currently providing the Municipal Court Clerk’s Office with software maintenance services through the State of Ohio, State Term Schedule (STS) # 533272-3: expiration date 3/31/21. Ordinance 582-87 authorizes the City of Columbus to purchase from the cooperative purchasing contract.

Contracts:
Ordinance: 1036-2012; $20,756.11; EL012786
Ordinance: 1071-2013; $41,268.90; EL014339
Ordinance: 2116-2014; $24,947.82; EL016346
Contract: 2015; $11,901.07; PP0020647
Ordinance: 2768-2015; $44,131.68; FL006426
Ordinance: 2435-2016; $31,021.34; PO039226
Ordinance: 0700-2017; $55,555.46

Contract Compliance Number:
PRIME AE Group, Inc.: 26-0546656
Expiration date: 10/30/2017
Vendor # 002102

The company...